What are the responsibilities and job description for the Administrative Assistant position at Progress Rail?
Job Purpose
Provide administrative, financial, and clerical support to the organization. This role includes controlling expenses by processing, verifying and reconciling invoices in a timely, accurate and efficient manner according to established policies and procedures.
Req ID
12144BR
City
Boaz
State:
Alabama
Company Description
Progress Rail stands at the intersection of legacy and innovation—driving the future of rail with a pioneering spirit. Since its founding in 1983, the company has grown to become one of the world’s largest and most trusted providers of railroad products, services, and technologies. Today, Progress Rail delivers a comprehensive portfolio of cost-effective solutions to railway customers around the globe. From the rails themselves to the EMD® locomotives that ride them, the company’s products are in operation across more than 100 countries—powering progress and connecting communities. In 2006, Progress Rail joined Caterpillar Inc., further strengthening its ability to lead the rail industry with cutting-edge technology, unmatched expertise, and a commitment to excellence. At Progress Rail, the team is not just building the future of rail—they are making history every day.
Key Job Elements
- Perform data entry of Accounts Payable invoices in an accurate and timely manner;
- Process all invoices received within 48 hours of receipt utilizing basic problem-solving skills (purchase order research);
- Reconcile vendor statements to ensure accurate record keeping and problem solve any issues;
- Ensure compliance with departmental standards (processing/ scanning goals);
- Follow established Accounting policies & procedures;
- Scan AP documents for indexing into imaging system;
- Gather and report accrual data;
- Ensure data entry is up to date in order to meet month end deadlines;
- Balancing Time/Labor Cards or Factory Track Reports to match Payroll;
- Other administrative duties as needed.
Education / Training
- High school diploma or equivalent required;
- Associate degree or higher level of education preferred.
Qualifications and Experience
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology;
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Benefits
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance, and experience. Please note that salary is only one component of total compensation at Progress Rail.**
**Subject to position, eligibility, and plan guidelines.
- Competitive Salary
- 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
- Medical/Dental/Vision/Life/Disability Insurance
- Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
- Flexible Spending Accounts
- Paid Vacation
- Paid Holidays
- Paid Time-Off (PTO)
- Employee Assistance Plan
- Education Assistance Program
- Employee Recognition Programs
- Site specific Production and Incentive Plans
- Site specific Step and Skill Level Wage Adjustment Plans
- Site Specific Relocation and Sign-on Bonus Programs
- Benefits eligibility varies by job position, full-time/part-time and regular/temporary status. The provisions of the plan documents control such benefits.
**Subject to position, eligibility, and plan guidelines.
EEO
Progress Rail is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities.
Job Category
Administrative / Support / Communications
PRS Facility Location
Boaz, AL Parts Reclamation - 003
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time OffSalary : $33,447 - $46,459