What are the responsibilities and job description for the Clerical Data Entry Team Member position at Proficient Auto Logistics?
About Proficient Auto Logistics
Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired two additional operating companies. As a combined entity, we operate one of the largest auto transportation fleets in North America with over 1200 trucks, 55 terminal locations and 800 employees, a majority of whom are drivers.
We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).
Job Summary
The Clerical Data Entry team member supports the maintenance shop by accurately entering, updating, and maintaining records related to work orders, inventory, equipment repairs, and maintenance schedules. This role ensures smooth shop operations by providing timely data, organized documentation, and strong administrative support.
Essential Duties and Responsibilities could include:
- Enter and update maintenance work orders, equipment logs, service records, and inspection reports into the company’s maintenance system
- Review incoming work orders for accuracy, completeness, and proper coding
- Track job progress and close out completed work orders
- Maintain accurate inventory records for parts, tools, and materials; assist with generating low-stock or reorder reports
- File, scan, or organize documentation including invoices, repair receipts, manuals, and compliance paperwork
- Assist with scheduling preventive maintenance
- Communicate with technicians, supervisors, and vendors to gather or clarify needed information
- Generate routine reports (daily, weekly, monthly) on shop activity, labor hours, equipment downtime, and other metrics
- Perform general clerical duties such as answering phones, responding to emails, and supporting administrative tasks
- Ensure all data is entered in a timely, accurate, and organized manner
Requirements
- High school diploma or equivalent
- 1–2 years clerical, administrative, or data entry experience (maintenance or industrial environment preferred)
- Strong data entry skills with high accuracy
- Familiarity with maintenance software or ERP systems is a plus
- Proficient in Microsoft Office (Excel, Word, Outlook)
- Strong attention to detail and organizational skills
- Ability to work in a fast-paced environment and handle multiple tasks.
- Good communication and teamwork skills
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.