What are the responsibilities and job description for the Accounts Receivable & Payable Specialist (Shop) position at Proficient Auto Logistics?
About Proficient Auto Logistics
Proficient Auto Logistics is the leading specialized freight company focused on providing auto transportation and logistics services. Through the combination of nine industry-leading operating companies, including four since IPO debut May 2024, PAL operates the largest auto transportation fleet in North America, offering a broad range of services primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, and regional rail yards to auto dealerships around North America. As a combined entity, we operate the largest auto transportation fleet in North America with over 90 terminal locations and over 1,650 employees, a majority of whom are drivers.
Job Summary
The Accounts Receivable and Payable (AR/AP) Specialist supports shop operations by ensuring the timely and accurate processing of invoices, purchase orders, and repair-related expenses. This role is responsible for reviewing and processing invoices associated with parts, maintenance services, and third-party repairs, while maintaining strong relationships with vendors and internal stakeholders. The Specialist partners closely with shop personnel to ensure repair orders, purchase orders, and vendor payments are properly documented, approved, coded, and reconciled in accordance with company policies.
Essential Duties and Responsibilities
- Process vendor invoices related to parts, maintenance, and third-party repairs, ensuring proper coding, documentation, and approval
- Review repair orders and close purchase orders in the company's fleet maintenance management system (FleetVIEW), ensuring expenses are accurate and properly recorded
- Manage vendor payments and resolve billing discrepancies with shop personnel and vendors
- Collect and reconcile customer payments, ensuring accurate recording and documentation
- Reconcile accounts payable records and support month-end close activities
- Respond to vendor and customer inquiries and maintain positive business relationships
- Maintain accurate financial records and supporting documentation to support audits, compliance requirements, and financial reporting
- Perform other duties and responsibilities as assigned
Requirements
- High School Diploma or GED; Associate’s Degree in Accounting, Finance, Business or related field preferred
- 2 years of accounts payable, accounts receivable, or billing experience
- Transportation or logistics industry experience preferred
- Knowledge of general accounting practices for accounts receivable and cash management
- Proficient in Microsoft Outlook, Excel and Word, as well as accounting software and ERP/TMS systems (Acumatica and FleetVIEW preferred)
- Highly organized, detail oriented, and proactive
- Excellent written and verbal communication skills
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.