Office Assistant/Receptionist

Front Desk Receptionist / Administrative Assistant

Temp-to-Hire

Monday - Friday | 8am to 4pm

Fully on-site | Parsippany, NJ area

*As this position is in a school setting, it is 11 months out of the year, August - June*

Job Function:

Front desk and administrative support to the Vice Principal, Administration and the operations of the school.

Responsibilities:

• Maintain the highest level of work ethic, and adherence to school policies and procedures, objectives.
• Maintain the highest level of confidentiality. Does not communicate confidential employee/ student information to others.
• Provide general support to Vice Principal, Administration and school staff as requested.
• Responsible for greeting visitors, as well as ensure they have proper identification to enter the building,
• Providing them with any amenities required and notifying staff of their arrival in a professional manner.
• Responsible for maintaining an organized, clean and neat front office area. Ensure all paperwork is organized, easily located and digitized when appropriate.
• Ensure front lobby is neat and presentable for visitors.
• Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed.
• Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage.
• Scan and send a copy of the daily attendance sheet to HR
• Responsible for copying and distributing memos, letters, field trip permission slips, etc. in a collaboration with administration and teachers for both staff and students.
• Assist parents in the use of the parent portal for document use.
• Responsible for marinating sign in procedures and compliance with the Raptor system.
• Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school wide calendar and Vice Principal calendar.
• Responsible for fire drill attendance.
• First responder in missing student procedure
• Collaborates with custodial staff to prepare for special events, etc.
• Send staff wide emails, with permission from admiration.
• Maintains paperwork for Business Office.
• Disseminates forms to the proper administration for signature.
• Responsible for processing and documenting staff time off requests through the ADP system.
• Performs other duties within the scope of his/her employment as may be assigned.

Requirements:

• Experience and proficiency with using Google Suite and/or Microsoft Excel.
• High School Diploma required.
• Graduation from an accredited program in secretarial studies, associates or bachelors degree preferred.
• Ability to manage and prioritize multiple projects, activities and tasks simultaneously.
• Ability to work towards implementing solutions in a fast-paced environment.
• Highly developed verbal and written communication skills with the ability to type at minimum 50 wpm and be detailed oriented.
• Extensive computer and software skills, internet research abilities; knowledge of principles and practices of basic office management required.
• Two years previous experience in a school setting preferred but not required.

Job Types: Full-time, Temp-to-hire

Pay: $20.00 - $22.00 per hour

Application Question(s):

• This is a temp-to-hire position. Are you open to opportunities like this?

• Are you presently employed? If so, is it part time or full time?

Experience:

• Google Workspace: 1 year (Preferred)

Ability to Commute:

• Parsippany-Troy Hills, NJ 07054 (Required)

Work Location: In person

Salary : $20 - $22