What are the responsibilities and job description for the Office Administrator - Facilities position at Professional Career Opportunities?
Objective
The Office Administrator is responsible for the overall supervision of the Facilities Office staff, and administrative support to the Division Manager and Department.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
- Administer oversight of all part-time staff that assists the Office Administrator in their everyday role
- Designs, develops, and maintains all department policies
- Responsible for all customer care and department communication including department website and email communication channels
- Oversee Work orders and send FMX (work order system) billing to Finance Department
- Assist Division Manager with budget planning for all Facilities cost centers
- Work with Division Manager to prepare accurate reports and minutes following meetings.
- Assist Facilities managers with contracts
- Responsible for all vehicle and bicycle permitting, ID badging and service requests within Moody Bible Institute
- Processes vehicle reservations and vehicle usage throughout the Chicago campus
- Responsible for Motor Vehicle Record processing for all MBI students and staff
- Perform related and special duties as assigned
Minimum Requirements
- High school diploma or equivalent
- Two or more years of experience in similar role
- Skilled in Conflict Management, Team Management, Microsoft Office and Microsoft SharePoint or similar software.
- Authorized to work in the US legally without sponsorship
Preferred Requirements
- Skills with or knowledge of Event management and Fleet management.
- Bachelor’s degree.
Work Environment/Conditions
Moody Bible Institute is a Christian-based Higher Education and Media Ministry. We exist to equip people with the Truth of God’s Word. If you are mission-minded, and have a servant’s heart, join us as we look to further impact the Kingdom of God.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. It requires knowledge of and extensive use of an ID card printer (training will be provided).
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands and fingers, handle or feel, and reach with hands and arms.
Hours are typically worked from 7:30am-4:00pm between Monday and Friday.
No travel is expected for this position.
Additional Information
Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Candidates must align with MBI’s Christian identity. Employees are expected to sign a Statement of Faith and adhere to the Community Standards.
We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category. As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.