What are the responsibilities and job description for the Office Administrator position at Professional Alternatives?
Are you an organized, service-oriented professional who thrives in a fast-paced office environment? We are seeking a proactive Office Administrator to support the day-to-day operations of our office while creating an exceptional experience for employees, visitors, and leadership teams.
Key Responsibilities
• Serve as the first point of contact for reception duties, welcoming visitors, managing incoming inquiries, and coordinating meeting rooms
• Manage relationships with office vendors and suppliers, ensuring cost-effective and reliable services through proactive oversight and contract coordination
• Support business travel arrangements, troubleshoot travel platform issues, and assist with preferred hotel partnerships in line with company policy
• Oversee office supplies and inventory, including ordering, deliveries, and stock management
• Prepare meeting rooms and assist with AV/equipment troubleshooting, partnering with IT when needed
• Deliver a seamless new hire onboarding experience, including welcome packs, office tours, and workplace orientation
• Ensure the smooth daily operation and upkeep of the office environment, coordinating with building management as required
• Serve as the primary contact for office access control and security-related matters
• Coordinate relationships with catering vendors to support office events and meetings
• Provide administrative support to leadership, collaborating across departments to ensure operational efficiency
• Assist with internal events, team-building activities, and employee engagement initiatives
• Partner with global administrative teams to maintain consistency and best practices across locations
What You Bring
✔ 3 years of experience in office coordination, administration, facilities support, or a similar operational role in a professional environment
✔ Experience handling front desk/reception responsibilities in a professional environment
✔ Strong organizational and multitasking skills with exceptional attention to detail
✔ Excellent communication and interpersonal skills with a proactive, service-focused mindset
✔ Experience managing vendors, suppliers, and third-party relationships
✔ Proficiency in Microsoft Office Suite, including Excel
Why Join Us?
This is an exciting opportunity to be a key contributor to a collaborative and professional workplace culture while supporting office operations and employee experience.