What are the responsibilities and job description for the Construction Project Coordinator position at Proctor Co?
We are seeking an organized, detail-oriented, and proactive Construction Project Coordinator to bridge the gap between our project managers, field crews, and subcontractors. In this role, you won't just sit behind a desk tracking paperwork; you will serve as the central hub of communication, ensuring that materials arrive on time, permits are secured, and project documentation is flawlessly organized. If you thrive in a fast-paced environment where priorities shift quickly and keeping projects on schedule is your personal mission, you'll fit right in.
Key Responsibilities- Documentation Management: Maintain, distribute, and track critical project documents including RFIs (Requests for Information), submittals, change orders, meeting minutes, and daily field logs.
- Schedule & Timeline Tracking: Assist Project Managers in creating and updating master project schedules. Monitor milestones and proactively flag potential delays.
- Vendor & Subcontractor Coordination: Serve as a primary point of contact for subcontractors and vendors. Coordinate delivery schedules, verify insurance certificates, and ensure compliance with contract terms.
- Permitting & Compliance: Coordinate with local municipalities and regulatory agencies to secure necessary permits, licenses, and inspection approvals before work begins.
- Financial Administration: Review subcontractor invoices, track project expenses against the budget, and assist in preparing monthly progress billings and closeout packages.
- Meeting Facilitation: Schedule and organize pre-construction meetings, progress reviews, and safety briefings. Document action items and follow up with responsible parties.
- Estimating: Helping the estimating department with project quotes.
- Experience: 2–5 years of experience in construction administration, project coordination, or a similar role within the AEC (Architecture, Engineering, Construction) industry.
- Education: High school diploma required; a Bachelor’s degree in Construction Management, or Business Administration is highly preferred.
- Technical Proficiency: Strong hands-on experience with construction management software (e.g., Procore, , or CoConstruct) and scheduling tools (e.g., MS Project or Maintainx, Jobtread, Excel, Outlook, MS teams).
- Blueprints: Ability to read and interpret basic construction drawings, blueprints, and specifications.
- Soft Skills: Exceptional organizational skills, sharp attention to detail, and the ability to communicate clearly with both executive stakeholders and on-site field laborers.
- Primarily an office-based role in our Littleton, CO office, but may require regular visits to active construction sites (approx. 10–20% travel). Hybrid work environment will be an option once probationary period ends.
- Must be comfortable walking on uneven terrain and wearing standard personal protective equipment (PPE) such as hard hats, safety vests, and steel-toed boots during site visits.
Company Description
Proctor Co designs, fabricates, and installs box offices, concession stands, bars, lounges, and commercial kitchens for movie theaters, restaurants, and entertainment venues. The company delivers high-quality millwork, stainless steel fabrication, stone surfaces, countertops, foodservice equipment, parts, and supplies. With nearly 50 years of experience, Proctor Companies has completed thousands of projects across the globe. Its long-standing reputation is built on craftsmanship, reliability, and tailored solutions for clients in the entertainment and hospitality industries. Team members join a company that values practical expertise, customer service, and successful project outcomes.