What are the responsibilities and job description for the Accounts Payable Specialist position at Process Technology?
Brief Description
Responsibilities
Responsibilities
The Accounts Payable Specialist position is part of the Finance Team. This is a full-time, non-exempt position. This position will require a broad range of responsibilities to ensure success. Some examples of these responsibilities are listed below (but are not limited to the following):
Responsibilities
Responsibilities
The Accounts Payable Specialist position is part of the Finance Team. This is a full-time, non-exempt position. This position will require a broad range of responsibilities to ensure success. Some examples of these responsibilities are listed below (but are not limited to the following):
- Report to the Accounting Manager
- Apply knowledge of basic accounting principles relating to accounts payable
- Exercise judgment in evaluating completeness and accuracy of invoices received for payment.
- Process invoices to verify prices, due dates, discounts and general ledger accounts.
- Route invoices to appropriate party for review and approval
- Ability to effectively and efficiently use computer software program for payables.
- Print checks and/or create ACH file to pay vendors.
- Maintain, update, and file, reports and invoices.
- Maintain the accuracy of the Vouchers Payable Report
- Maintain the integrity of the corporate credit card including, matching, coding with appropriate general ledger numbers, researching charges and verifying auto-pay.
- Modify, create, analyze various Excel spreadsheets.
- Work closely with Buyers in the Materials department
- Handle incoming and outgoing phone calls regarding invoice payment status.
- Identify and recommend ways to improve processes and efficiency.
- Exercise appropriate judgment in establishing priorities and work methods.
- Establish and maintain effective working relationships with vendors.
- Process requests for expense reimbursements
- Maintain vendor records with a high degree of accuracy.
- Validate and maintain Certificates of Liability Insurance when appropriate.
- Validate and maintain 1099 status when required.
- Maintain confidentiality and ensure ethical behavior.
- Attend and participate in company required meetings and training, seminars, meetings or educational activities to stay up to date on the latest developments, trends and regulations.
- Adhere to all company policies and safety regulations.
- Adhere to ISO processes.
- Other essential duties as assigned.
- Microsoft Suite (Outlook, Word, PPT, Excel)
- SyteLine
- UKG
- A minimum of a high school diploma or equivalent and three years’ accounting experience either through college training or work experience
- Able to communicate with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data.
- Strong written and oral communication and math skills required.
- Organizing as well as prioritizing ability; attention to fine detail and accuracy; discretion; judgment; communication abilities; information and data management skills and problem-solving abilities
- Ability to work in a fast-paced environment and handle multiple duties at any given time.
- Ability to work independently and in team settings.
- Experience with Microsoft Office programs and ERP systems
- Must be results oriented and have high ethical self-standards.