Accounting Administrator

Job Summary

We are seeking a dynamic and detail-oriented Accounting Administrator to join our team! In this vital role, you will oversee a wide range of accounting functions, ensuring accuracy and compliance across financial operations. This role is responsible for supporting daily office operations and providing administrative assistance to the accounting team and management.

Job responsibilities and duties

· Learn and support the company’s Accounting and Payroll systems.

· Maintain current knowledge of relevant forms, procedures, and reports.

· Create and maintain various Excel spreadsheets for company-wide use.

· Perform Accounts Receivable and Accounts Payable (AR/AP) functions as needed.

· Process vendor invoices accurately and in a timely manner.

· Review invoices, purchase orders, and supporting documentation for proper approval and coding.

· Reconcile vendor statements and resolve discrepancies.

· Respond to vendor inquiries regarding payment status and account balances.

· Prepare and process weekly check runs, and ACH payments.

· Maintain vendor records, including W-9s and banking information.

· Ensure compliance with company policies and internal controls.

· Assist with month-end and year-end closing activities related to accounts payable.

· Reconcile AP subledger to the general ledger.

· Monitor aging reports and identify outstanding liabilities.

· Process employee expense reimbursements and verify supporting documentation.

· Assist with 1099 preparation and reporting requirements.

· Research and resolve invoice, payment, and vendor account issues.

· Maintain accurate electronic and hard-copy AP records and documentation.

· Support audits by providing requested documentation and explanations.

· Collaborate with purchasing and project teams to resolve invoice and receiving discrepancies.

· Track and process recurring payments and contract-related invoices.

· Assist with cash flow planning by monitoring upcoming payment obligations.

· Allocate costs to specific jobs and projects.

· Work closely with project managers to ensure timely approval of invoices.

Requirements & Qualifications

· Minimum of two years of general accounting experience (preferred)

· Required: minimum of two years of experience with construction accounting processes

· Strong work ethic, punctuality, and ability to work effectively within a team; full-time schedule (40 hours/week).

· Strong computer skills, including Excel and Adobe, with the ability to learn new systems quickly.

· Experience with ERP systems (SAGE CRE, NetSuite systems preferred); AIA documentation and lien waiver experience a plus.

· High level of discretion and ability to handle confidential and sensitive financial information professionally.

· Strong organizational skills with the ability to multitask and work independently with minimal supervision.

· Excellent communication and interpersonal skills.

Working conditions:

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small packages and other items, to walk short distances, and drive a vehicle to deliver and pick up materials.

Pay: $24.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Paid training
• Vision insurance

Work Location: In person

Salary : $24 - $27