What are the responsibilities and job description for the Administrative Personal Assistant position at Private family?
Position Overview
A private family is seeking a highly organized and proactive Personal Administrative Assistant t to support a private UHNW family across multiple residences. This role will assists with day-to-day personal and household administration, errands, logistics, and travel coordination. The ideal candidate is very tech savvy, detail-oriented, discreet, adaptable, and comfortable working in a fast-paced private household environment while taking direction from the House Manager.
Key Responsibilities
Household & Personal Support
- Assist with daily errands including shopping, pickups, deliveries, and returns
- Manage orders, track packages, and coordinate exchanges or returns as needed
- Support organization and principals of household items, supplies, and inventories across residences
- Assist with ad hoc requests from family members and household staff
Administrative Support
- Provide administrative support under the direction of the House Manager
- Help manage and organize household records, receipts, and documentation
- Assist with vendor coordination, scheduling, and service appointments
- Maintain task lists and ensure follow-through on assigned projects
Travel Coordination
- Assist with booking and coordinating domestic and international travel logistics
- Research and arrange flights, hotels, transportation, and itineraries
- Track travel details and prepare itineraries for family members
- Communicate with House Manager on scheduling details
Multi-Property Support
- Provide support across multiple residences as directed
- Assist with coordinating logistics between properties
Qualifications
- 1–3 years of experience in personal assistant, administrative, hospitality, or similar support role
- Exceptional organizational and time-management skills
- Strong attention to detail and ability to manage multiple tasks
- High level of discretion and professionalism
- Strong communication skills
- Comfortable working in a dynamic private household environment
- Ability to travel between residences as required
- Valid driver’s license preferred
Preferred Qualities
- Service-oriented mindset
- Flexible schedule and willingness to assist with urgent requests
- Tech-savvy with familiarity in travel booking tools and task management systems
- Experience working in private households or family offices is a plus