Administrative Assistant - Private Equity

Administrative Assistant

Growing firm looking to add an Administrative Assistant to the team. This role plays a crucial part in ensuring our day-to-day operations run smoothly. Perform essential administrative and operational tasks while helping improve their work.

The ideal candidate is outgoing, detail-oriented, and able to manage multiple simultaneous projects.

Key Responsibilities

• Team Support: Provide administrative assistance across internal and external parties.
• Calendar Management: Manage schedules and travel calendars for team leaders.
• Meeting Coordination: Gather materials, distribute information, and coordinate catering for meetings.
• Travel & Itineraries: Build domestic detailed travel itineraries and manage travel logistics.
• Expense Management: Back up the bi-weekly expense reporting process.
• Supplier Coordination: Organize incoming supplies and replenish as needed.
• Mail Operations: Handle certified mailings for tax filings, distributions, and notifications.
• Office Presence: Perform backup reception duties.

Qualifications

• Experience: 2 – 8 years of administrative assistant or equivalent experience.
• Technical Skills: Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Tools: Experience with travel and expense management software.
• Communication: Exceptional written and verbal communication skills.
• Soft Skills: High EQ with a strong ability to build positive professional relationships.
• Work Style: Strong sense of ownership, accountability, and ability to work independently or in a team.
• Adaptability: Comfortable navigating a fast-paced, evolving environment.
• Problem Solving: Proactive ability to anticipate and solve the needs of others.

Well renowned midtown Private Equity boutique