What are the responsibilities and job description for the Executive Assistant position at Private Equity Firm?
📍 Executive Assistant | Private Equity
New York, NY (Midtown Manhattan)
Full-Time | Hybrid Schedule (4 Days In-Office)
We are partnering with a highly respected investment firm to identify an exceptional Executive Assistant to support a Partner, senior investment professionals, and a collaborative portfolio ownership team. This is a unique opportunity to become a trusted business partner within a fast-paced, intellectually rigorous environment where excellence, discretion, and proactive execution are highly valued.
If you're known for keeping senior leaders operating at their best, managing competing priorities with ease, and creating order amid constant motion, we'd love to hear from you.
What You'll Do
✔ Manage complex calendars, scheduling, and meeting logistics for senior leadership
✔ Serve as a strategic administrative partner, anticipating needs and ensuring seamless day-to-day operations
✔ Coordinate domestic and international travel, including detailed itineraries and last-minute changes
✔ Proactively identify scheduling conflicts, logistical challenges, and operational bottlenecks before they become issues
✔ Prepare and process expense reports with accuracy and efficiency
✔ Ensure leaders are fully prepared for meetings through agenda management, materials coordination, and follow-up tracking
✔ Coordinate meetings with investors, portfolio company executives, and external stakeholders
✔ Support special projects and administrative initiatives across the portfolio ownership group
✔ Collaborate closely with a high-performing administrative team to provide exceptional support across the organization
What We're Looking For
Required:
- 5 years of Executive Assistant experience supporting senior executives, partners, or investment professionals
- Exceptional organizational and project management skills
- Ability to manage multiple priorities in a fast-paced, high-expectation environment
- Strong written and verbal communication skills
- Advanced Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint)
- High level of discretion and sound judgment
Preferred:
- Experience within private equity, investment management, financial services, consulting, or other professional services environments
The Ideal Candidate
You are:
⭐ Highly proactive and solutions-oriented
⭐ Skilled at anticipating needs and staying several steps ahead
⭐ Organized, process-driven, and energized by creating structure
⭐ Comfortable interacting with senior stakeholders and executives
⭐ Calm under pressure and adaptable when priorities shift
⭐ Accountable, resourceful, and committed to excellence
⭐ Collaborative and eager to contribute wherever needed
What Success Looks Like
- Senior leaders are consistently prepared, organized, and operating efficiently
- Calendars, travel, and logistics run seamlessly with minimal oversight
- Action items and commitments are tracked and executed without things falling through the cracks
- Challenges are identified early and resolved proactively
- Colleagues trust that every detail is handled thoughtfully and thoroughly
- The administrative team functions as a cohesive, high-performing unit
Why This Opportunity?
This role offers the chance to become an indispensable partner to senior leaders in a dynamic investment environment. You'll work alongside accomplished professionals, contribute to meaningful business initiatives, and play a critical role in keeping a high-performing organization running smoothly.