What are the responsibilities and job description for the Administrative Assistant position at Private Company?
We are looking for a dependable, organized, and motivated Administrative Assistant to join our team. This position is the first point of contact for our office and plays a key role in supporting our daily operations. The ideal candidate is professional, well-spoken, detail-oriented, eager to learn, and enjoys working in a fast-paced environment.
Responsibilities
- Answer and direct incoming phone calls.
- Greet visitors in a professional and friendly manner.
- Monitor the front entrance and buzz in authorized visitors and deliveries.
- Respond to emails promptly and professionally.
- Receive and document inquiries and sales leads, forwarding them to the appropriate person.
- Process and organize customer sales orders.
- Enter orders into production log on excel.
- Enter information into QuickBooks as needed.
- Scan and upload documents to the company's digital filing system.
- Receive, sort, and distribute incoming mail and packages.
- Assist with general office duties and provide support to the accounting department as needed.
Qualifications
- Previous administrative or office experience preferred.
- Professional, well-spoken and friendly
- Strong organizational skills and attention to detail.
- Ability to multitask and manage priorities effectively.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Experience with QuickBooks.
- Well-rounded, dependable, and willing to learn.
- Ability to work independently and as part of a team.
Salary : $1,000 - $1,200