Accounts Receivable Coordinator

Position Summary

We are seeking a detail-oriented and highly organized Accounts Receivable Coordinator to join an established organization's accounting team in Warrenville, Illinois.

This position is responsible for supporting daily accounts receivable operations, ensuring accurate billing and payment processing, maintaining customer account records, and assisting with collections and reconciliations.

The ideal candidate will have a solid foundation in accounts receivable processes, strong organizational and analytical skills, and experience working with accounting software or ERP systems. Familiarity with Microsoft Dynamics Great Plains (GP) is preferred.

This position requires an individual who can work independently, manage competing priorities, communicate professionally with customers and internal departments, and maintain accuracy in a deadline-driven environment.

Primary Responsibilities

• Manage daily accounts receivable activities, ensuring accurate and timely processing of financial transactions.
• Prepare, review, and process customer invoices and account statements.
• Record and apply customer payments, including checks, ACH, wire transfers, and electronic payments.
• Monitor outstanding accounts receivable balances and follow up on past-due invoices.
• Maintain accurate customer account records, payment histories, and supporting documentation.
• Research and resolve billing discrepancies, payment differences, unapplied cash, and account-related issues.
• Perform account reconciliations and investigate discrepancies between customer balances and accounting records.
• Communicate professionally with customers regarding invoice inquiries, payment status, and outstanding balances.
• Collaborate with internal departments to resolve billing and payment-related matters.
• Prepare and maintain accounts receivable aging reports and assist with collection activities.
• Support month-end closing activities, including reconciliations, reporting, and documentation.
• Enter, review, and maintain financial information within the company's accounting system.
• Assist with general accounting activities and other related responsibilities as assigned.

Technical Qualifications

Required

• Minimum of 2 years of professional experience in accounts receivable, billing, collections, or a related accounting function.
• Strong understanding of accounts receivable processes, payment application, account reconciliation, and collections.
• Experience working with accounting software or ERP systems.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience reviewing financial records, identifying discrepancies, and resolving account-related issues.
• Strong numerical accuracy, analytical skills, and attention to detail.
• Ability to maintain accurate financial records and supporting documentation.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple responsibilities and meet established deadlines.

Preferred

• Experience with Microsoft Dynamics Great Plains (GP).
• Experience preparing accounts receivable aging reports and managing customer collections.
• Familiarity with general ledger accounting and month-end closing procedures.
• Experience processing ACH, wire transfers, and other electronic payment methods.
• Intermediate or advanced Microsoft Excel skills.
• Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Relevant hands-on accounting experience will be considered in place of formal education.

Professional Qualifications

The successful candidate should:

• Demonstrate a high level of accuracy, accountability, and attention to detail.
• Be dependable, organized, and capable of independently managing assigned responsibilities.
• Communicate professionally and effectively with customers, coworkers, and management.
• Take initiative in identifying discrepancies and resolving outstanding account issues.
• Demonstrate strong problem-solving skills and sound judgment.
• Be comfortable managing multiple priorities in a deadline-driven environment.
• Exercise discretion when handling confidential financial and customer information.
• Work effectively both independently and as part of a collaborative accounting team.
• Maintain a professional and customer-service-oriented approach when addressing billing and payment matters.
• Be adaptable and willing to assist with additional accounting responsibilities as business needs evolve.

Work Environment and Schedule

• Full-time position based in Warrenville, Illinois.
• Primarily onsite, with potential for a hybrid work arrangement based on business needs and management discretion.
• Standard business-hours schedule.
• Regular collaboration with accounting personnel, internal departments, and customers.
• Responsibilities and priorities may vary based on accounting cycles and operational requirements.

What Success Looks Like

A successful Accounts Receivable Coordinator will maintain accurate and organized customer accounts, ensure payments are processed and applied correctly, and proactively address outstanding balances and billing discrepancies.

This individual will contribute to timely collections, accurate financial reporting, and efficient daily accounting operations.

The ideal candidate will become a dependable member of the accounting team who takes ownership of assigned responsibilities, consistently demonstrates attention to detail, and helps maintain reliable and efficient accounts receivable processes.

We are an established organization located in the western suburbs of Chicago, seeking dedicated professionals to support our continued business operations.

Our team values accuracy, accountability, professionalism, and collaboration. We strive to provide an environment where employees can contribute their expertise, develop their skills, and play an important role in the organization's success.