Accounts Payable Payment Proposal Specialist

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people.

Pritchard Industries is seeking an experienced Accounts Payable Payment Proposal Specialist to manage and support our weekly vendor payment process. This role is ideal for an AP professional with strong hands-on experience preparing payment proposals, processing vendor payments, reconciling accounts, and researching payment discrepancies. The specialist will work closely with the SVP Controller, Treasury, AP Manager and Finance leadership to ensure payments are accurate, properly prioritized, and processed in accordance with company approvals and financial controls.

Key Responsibilities

• Manage and prepare weekly AP payment proposals and payment runs for multiple business units.
• Monitor AP invoice batches throughout the week to ensure invoices are posted and available for payment.
• Review invoices, vendor payment terms, due dates, vendor groups, and payment priorities to determine items eligible for payment.
• Review and modify payment proposals to align with the weekly dollar amounts and vendors approved by the SVP Controller and CFO.
• Ensure only approved vendors and payments are included in the final payment run.
• Identify priority vendors and critical payments that may require inclusion in the weekly proposal.
• Review proposals for duplicate payments, incorrect amounts, payment-term discrepancies, unusual activity, and other potential errors before payments are released.
• Work closely with Treasury to resolve ACH rejections, returned payments, incorrect vendor banking information, bank issues, and other payment exceptions.
• Process payment voids and reissues based on appropriate Treasury notifications and supporting documentation.
• Reconcile vendor statements and research missing invoices, credits, payment discrepancies, outstanding balances, and other reconciling items.
• Research and respond to vendor payment inquiries.
• Support annual 1099 processing, including reviewing vendor information, reconciling 1099 reportable payments, researching discrepancies, and coordinating necessary corrections.
• Maintain accurate supporting documentation and audit trails for payment proposals, approvals, voids, reissues, reconciliations, and payment exceptions.
  
  

Qualifications

• Minimum 4 years of Accounts Payable experience with hands-on responsibility for vendor payments.
• Direct experience preparing AP payment proposals, payment runs, or similar high-volume vendor payment processes.
• Strong understanding of Accounts Payable, bookkeeping, payment terms, due dates, vendor aging, credits, and account reconciliation.
• Experience with ACH, checks, voids, reissues, returned payments, and payment-related bank issues.
• Experience reconciling vendor statements and researching discrepancies.
• Experience with 1099 reporting and reconciliation preferred.
• Strong Excel skills and experience working within an ERP/accounting system; D365 Finance experience is preferred.
• Strong attention to detail, organization, analytical skills, and ability to meet strict weekly deadlines.
• Ability to exercise discretion and sound judgment when handling confidential vendor, banking, and company financial information.
  
  

The ideal candidate is a hands-on AP professional who understands that processing payments is more than running a payment proposal. This person should be able to identify what needs to be paid, recognize potential issues before funds are released, reconcile discrepancies, and work closely with AP management, Treasury, and senior Finance leadership to ensure payments are accurate, controlled, and properly approved.

Benefits

• Starting Salary: $65,000 – $70,000 Annually based on experience.
• Health Benefits Package
• Ancillary benefits—Life insurance, Long Term Disability, FSA, and Dependent Spending care
• 401K
• Opportunity for growth
  
  

Pritchard Industries participates in E-Verify.