Office Administrator

Job Title: Office & Administrative Support Assistant

Location: Tallahassee, FL 32399 (Onsite)

Contract Duration: 9 months Contract

Interview: In-person only

Dress Code: Business Casual

Job Description

We are looking for a reliable and organized Office & Administrative Support Assistant to support daily operations in an office environment. The ideal candidate should have basic computer skills, experience with Microsoft Office applications, good communication skills, and the ability to handle confidential documents with discretion.

Key Responsibilities

• Greet visitors and provide assistance as needed.
• Answer and direct incoming calls using a multiline telephone system.
• Use Microsoft Outlook, Word, Excel, and Access for routine office tasks.
• Operate office equipment, including computers, copy machines, scanners, and fax machines.
• Open incoming mail, apply date stamps, and distribute documents to the appropriate staff.
• Handle confidential documents and information responsibly.
• Perform basic clerical, administrative, copying, scanning, and document-handling duties.
• Use a calculator and perform basic office-related tasks accurately.

Required Skills

• Experience with Microsoft Office applications, including Outlook, Word, Excel, and Access.
• Basic computer proficiency.
• Experience using copy machines and fax machines.
• Ability to use a calculator and perform basic calculations.
• Good communication, organization, and attention to detail.
• Ability to maintain confidentiality and work professionally in an office environment.

Preferred Candidate Profile

• Previous experience as an Office Assistant, Administrative Assistant, Receptionist, Office Clerk, or Data Entry Clerk is beneficial.
• Must be comfortable working onsite in Tallahassee, Florida.
• Must be professional, dependable, and able to handle routine administrative responsibilities.

Thanks

Mishail Hasan

(678) 785-2003

mhasan@prismagicinc.com