Sr. Project Coordinator

Overview

PRISM Vision Group is seeking a highly organized and detail-oriented Senior Project Coordinator to suppor t Chief Medical Officer (CMO) and advance physician-led initiatives across the organization. This role is instrumental in helping plan and execute key physician workstreams, from leadership meetings to physician retreats. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, communicates effectively with physicians and executive stakeholders, and brings structure and follow-through to physician-focused initiatives.

Compensation DOE: Range: $80,000-100,000K

Executive Support

• Provide executive administrative to support to the CMO (e.g., calendar , expenses, travel logistics )
• Serve as the primary coordinator for strategic initiatives and leadership activities led by the CMO, including the Physician Leadership Council and Medical Director Council
• Schedule, plan, and manage logistics for monthly physician leadership meetings, including agenda creation, materials development, and follow-up communication
• Draft correspondence, executive summaries, and briefing materials for internal and external physician audiences
• Develop agendas, content, and minutes for Executive Staff Meetings
• Activities and related support may be after-hours to accommodate physician schedules
  
  

Physician Leadership Program Management

• Work with functional areas ( e.g., F inance, D ata A nalytics, RCM , O perations) to adjust and track on physician-leadership related KPIs and reporting
• Organize, document, and track on physician-leadership council goals, initiatives, and KPIs
• Lead and manage meetings with corporate and operations partn ers as they relate to CMO initiatives
  
  

New Physician Assimilation

• Schedule , coordinate, and manage meetings related to new physicians (“New Physician Day , ” CMO-site visits )
• Lead the new physician mentorship program in collaboration with CMO and supporting corporate functions
• Promote new physician engagement and culture via continue d communication and maintenance of communication channels
• Work with recruiting liaison team to ensure seamless onboarding of new physicians and isolate areas of support from the CMO
  
  

Retreat & Event Planning

• Lead planning and execution of physician-facing events such as the annual physician retreat and leadership summits
• Develop slides and materials for physician-facing events
• Coordinate with internal stakeholders to ensure seamless execution of event logistics
• Create and maintain event timelines, trackers, and budgets
  
  

Project Management & Communications

• Adapt quickly to new, high-priority initiatives impacting the CMO and physician experience
• Track physician-related projects, timelines, and deliverables, ensuring clarity, alignment, and accountability across teams
• Develop and maintain trackers and project documents to keep stakeholders informed
• Liaise with cross-functional departments (e.g., HR, Operations, Marketing) to ensure successful execution of physician initiatives
  
  

Physician Engagement & Culture Building

• Conduct routine site-visits with CMO to meet with physician and staff
• Help develop initiatives to strengthen physician community, connection, and culture across PRISM
• Support efforts to document and share physician best practices across the network
  
  

Education:

• Bachelor’s degree required ; background in healthcare administration, communications, or project management required
  
  

Experience:

• 2–4 years of experience in project coordination and executive support
  
  

Skills & Attributes:

• Exceptionally organized and detail-oriented
• Comfortable working with high-level executives and physician stakeholders
• Strong written and verbal communication skills
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook, Word) and project tools (e.g., Smartsheet, Teams)
• Professionalism, discretion, and a collaborative, can-do attitude
  
  

WORK ENVIRONMENT & T RAVEL

• Remote position with travel required for retreats , occasional in-person events , and clinic site visits (25%)