What are the responsibilities and job description for the Equipment Administrator position at PRISM RESPONSE LLC?
Job Title: Equipment Administrator
Location: Charlotte
Job Type: Full-Time, Hourly, Non-Exempt
Department: Equipment
About the Role:
EHG dba Alloy is seeking a highly organized and dependable Equipment Administrator to join our Charlotte, NC office. This role plays a key part in supporting the daily operations of our Equipment Division, ensuring efficient administrative processes, accurate recordkeeping, and exceptional internal customer service. The ideal candidate is proactive, detail-oriented, and committed to supporting a fast-paced, team-focused environment.
Key Responsibilities
- Maintain punctual and dependable attendance during standard office hours (Monday–Friday, 8:00 a.m.–5:00 p.m.).
- Support daily operations within the Equipment Division to ensure administrative tasks are completed efficiently and accurately.
- Serve as the primary point of contact for Enterprise and WEX, assisting with account updates, driver management, and related requests.
- Monitor the equipment inbox (EHGEquipment@alloygroup.com) and respond promptly to inquiries.
- Manage, schedule, and maintain all company-wide equipment requests and update the equipment schedule.
- Create, update, and track work orders as needed.
- Enter timesheets and receipts for Equipment Division personnel into Field Flo.
- Assist divisions with vehicle and equipment purchases and maintain an accurate asset inventory.
- Prepare and distribute weekly internal equipment invoices, cost reports, and monthly IFTA reporting.
- Update the Equipment Dashboard and notify drivers of upcoming vehicle inspections.
- Maintain and update the EHG Master Vehicle List, including driver assignments, equipment sales, and new entries.
- Stay current on DOT laws and regulations and communicate updates to relevant divisions.
- Participate in weekly operations meetings and support the Equipment Manager with administrative tasks and special projects.
- Additional duties will be discussed as part of the full position description with the Branch Manager.
Comprehensive Benefits Package
Available the first day of the month following 30 days of employment, including:
- Medical, dental, and vision insurance
- Short-term and long-term disability
- Life insurance (1x base salary)
- Eight paid holidays
401(k) Program
- 100% company match on the first 3% of employee contributions
- 50% match on the next 2%
- Participation begins after your first paycheck
Additional Perks
- $75/month phone allowance or company phone
- 10 days of vacation (prorated during the first calendar year)
Qualifications:
- High school diploma, bachelor’s degree in business administration.
- Strong computer skills with proficiency in Microsoft Office, including Excel and Word
- Excellent organizational and time management skills
- Detail-oriented and capable of managing multiple tasks simultaneously
- Strong communication skills, both written and verbal
- Ability to work independently and as part of a team
- Previous administrative or equipment management experience is a plus
Join our team and help drive operational excellence through expert scheduling and coordination!
Salary : $75