Accounting Manager

Job Overview

Accounting Manager handles the overall management and supervision of the accounting department. This includes overseeing the work of accountants, reviewing financial statements, and preparing reports for upper management. They may also develop and implement accounting policies and procedures. Protects assets by establishing, monitoring, and enforcing internal controls.

Responsibilities

Manager of the Accounting Department

Develop and implement accounting policies and procedures

Supervise all aspects of accounts payable and accounts receivable

Manage the company’s financial accounts, payrolls, budget, cash receipts and financial assets

Responsible for month-end and year-end closing

Assist owner with preparing yearly and monthly budget and forecast

Manage spreadsheet for monthly value-added calculations

Weekly, monthly, and yearly cash flow forecasting

Review loan documents and prepare loan amortization

Review, prepare and reconcile daily checkbook

Manage employee expense claims

Manage petty cash disbursements and receipts

Make sure invoices are reviewed, prepared and sent to customers

Prepare, file, and submit monthly sales tax for 10 States

Prepare and post monthly payroll Journal Entries

Review trial balance for accuracy, adjusting journal entries if needed

Review all company purchase orders for accuracy, make changes when needed

Prepare and manage company’s debt schedule

Prepare and send collection letters and emails

Manage and balance company’s various postal accounts to make sure funds are accurately accounted

Track the purchase, disposal, and sale of company assets for depreciation calculations

Financial Statement Preparation

Prepare month-end and year-end financial statements

Work with Accountants for year-end closing and any other issues during the year

Oversight of HR and Benefits Administration

Oversee Preparation and submission of biweekly payroll

Oversee preparation and Submission of 401K contributions to Voya for biweekly payroll

Review and oversee 401K loan requests

Oversee yearly renewal, new employee onboarding and employee termination of Health Benefits, Life Insurance and Disability benefits

Oversee COBRA claims

Employee STD, LTD and Worker’s Compensation Claims

Work with insurance company to gather, prepare and submit information for Worker’s Compensation yearly audit

Track referral program participants and prepare and disburse funds

Banking

Review daily bank deposit

Prepare and submit weekly check run to Huntington Positive Pay

Prepare weekly ACH transactions for invoice payments for owner approval

Manage and reconcile authorize.net credit card transactions

Review and reconcile monthly bank account statements

Gather receipts and reconcile monthly credit card statements

Oversight of Certain Inventory Tasks

Ensure that all jobs are reviewed to make sure inventory was pulled for each job

Run and disburse monthly inventory cycle spreadsheets to departments

Work with departments to validate inventory counts

Receive inventory cycle spreadsheets and make inventory changes in accounting software system

Miscellaneous Administrative Functions

Manage postage stamp inventory and purchase stamps when needed

Prepare quarterly financial statements

Hire and manage janitorial company responsible for cleaning office

Calculate and disburse commissions for sales team

Manage company security and fire alarm systems

Prepare and file year-end 1099’s

Manage and track ACA spreadsheet for monthly FTE count

Responsible for paying invoices online through website payment submission

Prepare and review WIP Inventory on monthly basis and adjust when needed

Skills

Excellent management and supervisory skills

Excellent Written and verbal communication skills

Excellent organizational and time management skills

Proficient in accounting software

Proficient in Microsoft Office

Detail oriented with a passion for accuracy

Knowledge of accounting principles, standards, and regulations

Bachelor’s degree in accounting or relevant at least 5 years’ professional experience

Print/mailing experience preferred

Join us as we uphold the highest standards of accuracy and integrity in our financial operations. Your expertise will be instrumental in shaping our organization’s future while fostering a collaborative environment that values growth, innovation, and excellence.

Benefits:

401(k)

401(k) 4% Match

Dental insurance

Disability insurance

Health insurance

Health savings account

Life insurance

Paid time off

Relocation assistance

Vision insurance

Work Location: In person