Administrative Assistant

Princeton Technical Services, Inc. (Princeton) is seeking a professional and detail-oriented Administrative Assistant to provide on-site clerical and administrative support at the Illinois Department of Transportation (IDOT). This position serves as a front-desk and office support role, representing Princeton while working under the day-to-day direction of IDOT personnel. The Administrative Assistant will support efficient office operations by performing routine clerical tasks and providing professional reception services.Key ResponsibilitiesServe as the first point of contact at the front desk, greeting visitors, contractors, and staff in a professional and courteous mannerAnswer and route incoming calls and emails; respond to routine inquiries or direct to appropriate personnelPerform clerical tasks, including filing, scanning, copying, and data entryAssist with the organization and tracking of correspondence, records, and project-related documentationProvide general clerical and administrative support to IDOT engineering, technical, and management staff as directedAssist with meeting logistics, such as scheduling support, room setup, and preparation of materials, as requestedMaintain office organization and ensure reception and common areas remain professional and orderlyAssist with basic timekeeping, forms processing, and other routine clerical tasks as assignedFollow all IDOT and Princeton policies, procedures, and confidentiality requirementsRequired QualificationsHigh school diploma or equivalent; associate degree preferredMinimum of 3 years of clerical, administrative, or front-desk experience, preferably in a professional office or public-sector environmentStrong communication and interpersonal skillsProficiency in Microsoft Office (Word, Excel, Outlook)Strong organizational skills with attention to detailAbility to manage routine tasks in a structured office environmentProfessional demeanor and customer-service mindsetPreferred QualificationsPrior experience supporting a government agency or engineering/construction officeFamiliarity with document management systems and basic record-keepingExperience in a client-facing or on-site support roleWork EnvironmentThis position is based on-site at an IDOT office and requires regular interaction with IDOT staff, consultants, contractors, and the public. The Administrative Assistant is expected to represent Princeton Technical Services professionally and dependably at all times. Company DescriptionPrinceton Technical Services Inc. is a certified engineering consulting firm headquartered in Chicago, Illinois, with a core focus on construction management, construction inspection, and materials testing (including soils, asphalt, concrete, aggregate, steel, and NDT services). Our team of licensed professional engineers and certified field and laboratory technicians provides critical QA/QC services across a range of infrastructure projects in northern Illinois and northwest Indiana.We support public- and private-sector clients by delivering precise, code-compliant testing, thorough documentation, and field oversight that ensures construction quality, safety, and regulatory compliance. Princeton takes a client-focused approach—adapting teams and scope to meet project-specific requirements while maintaining industry standards and schedules. Our reputation is built on technical expertise, responsiveness, and consistent results.

Salary : $62,000 - $72,000