Assistant Office Manager/Contracts Administrator

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

The Prince George's County Office of Law is currently seeking qualified applicants to fill an Assistant Office Manager/Contracts Administrator (Administrative Assistant 2G) grade G21 position, in the Administrative Support Division.

About The Position

This is a professional level administrative position in the County Attorney’s Office. Incumbent acts as the assistant to the Office Manager, County Attorney, Principal Deputy County Attorney and Deputy County Attorneys and performs advanced administrative duties, exercising independent judgment to relieve the Office Manager, County Attorney, Principal Deputy County Attorney and Deputy County of a considerable amount administrative detail.

About The Agency

The mission of the Office of Law is to provide the County government and its agencies, boards and commissions with cost effective, quality representation in all matters requiring legal advice and review, to diligently and fairly enforce the civil laws of the County, and to be responsible and proactive in providing legal services and advice to our clients. The Office of Law is comprised of three divisions, each of which is supervised by a Deputy County Attorney. The divisions are: Litigation, Transactional, and Government Operations.

Examples of Work

• Provides professional, legal administrative support to the Office Manager, County Attorney, Principal Deputy County Attorney, Deputy County Attorneys and Associate County Attorneys. Applies a broad knowledge of the functions of County government to assist the management staff in the overall administrative operations of the Office of Law.
• Prepares and drafts correspondence on behalf of the County Attorney, Principal Deputy County Attorneys, Associate County Attorneys and Office Manager.
• Assists County Attorney, Deputies and Office Manager with personnel related matters and functions.
• Assists with onboarding and training of new employees on established County and office policies and procedures.
• Serves as office liaison for the Office of Information and Technology; ensures office and computer equipment are assigned/functioning properly and/or security liaison; coordinating and tracking security and parking pass access for Agency personnel.
• Performs a variety of special projects as assigned by the County Attorney, Deputy County Attorneys and/or Office Manager, including assisting with Agency budget development and risk management recoveries.
• Serves as an administrator for the Agency’s specific file management and research software applications.
• Acts as liaison with courts, clients, agencies and investigators.
• Maintains and oversees preparation and execution of legal services contracts and coordinates Agency contract processes in the County vendor workflow and management systems.
• Reviews invoices for accuracy, timely submission and payment.
• Provides high level of customer service to all involved by conveying a favorable impression of the Office of Law.
• Serves as an approved credit card holder.
• Processes payment requests for travel and training vouchers.
• Acts as Agency Records Administrator; establishes, maintains and up-dates files for County Attorney, Principal Deputy County Attorneys, Deputy and Associate County Attorneys and Office Manager.
  
  

Qualifications

• Bachelor’s degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or field closely related to Law
• One (1) year of secretarial and general clerical work experience or related functional area.
  
  

Any equivalent combination of relevant training, education and experience may also be considered.

Preferred Qualifications

• Must have experience in a law office setting.
• Three (3) years of secretarial/administrative experience which involved working with the public, office management and critical operational details and confidential institutional and/or personal information.
• Considerable knowledge of the principles and practices of public administration.
• Considerable knowledge of modern office practices, procedures and methods and their efficient application to administrative details.
• Considerable knowledge of modern research techniques, methods and procedures.
• Considerable knowledge of the principles, methods and practices of governmental finance, budgeting and accounting.
• Ability to provide technical guidance to subordinate level personnel in the accomplishment of the normal and routine activities of the department to which assigned.
• Ability to analyze, interpret and submit oral and written reports on research findings.
• Ability to analyze the functions and procedures of the division to which assigned and suggest modifications and improvements.
• Ability to establish and maintain effective working relationships with employees, County officials and the public.
  
  

EACH APPLICANT MUST INCLUDE INFORMATION WHICH CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Job Location: 1301 McCormick Drive, 4th Floor, Largo, MD 20774

Conditions of Employment: Upon selection, the candidate must:

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties, if applicable.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, where applicable.
• Be willing and able to serve as an essential employee. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.
  
  

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

Prince George's County Government is an Equal Opportunity/Affirmative Action Employer Committed to Diversity and Inclusion in the Workplace