What are the responsibilities and job description for the Accounts Payable position at Office Administrator?
Job Overview
We are seeking a reliable and detail‑oriented A/P & A/R and Administrative Assistant to support both our accounting functions and daily office operations. This role works closely with the Office Manager and interacts with customers, vendors, and visitors, helping ensure smooth and efficient workflow throughout the office.
Responsibilities
Accounting (A/P & A/R)
Process vendor invoices, verify accuracy, and prepare payments.
Create and send customer invoices.
Record and track incoming payments; follow up on outstanding balances.
Use QuickBooks for billing, payment posting, and account reconciliation.
Maintain organized financial records and assist with month‑end tasks.
Administrative & Office Support
Greet and assist walk‑in visitors.
Respond to email and phone inquiries professionally and promptly.
Provide general clerical support including filing, data entry, and document organization.
Assist the Office Manager with day‑to‑day tasks and special projects.
Maintain a clean, organized, and efficient office environment.
Technology & Communication
Proficiency in Microsoft Office, especially Word and Excel.
Strong verbal and written communication skills.
Ability to handle multiple tasks with accuracy and professionalism.
Qualifications
Experience with Accounts Payable and Accounts Receivable.
Proficiency in QuickBooks.
Strong attention to detail and organizational skills.
Ability to work independently and as part of a small team.
Professional and friendly demeanor.
Preferred
Previous administrative or office support experience.
Basic understanding of accounting principles.
Job Type: Full-time
Expected hours: 40 per week
Work Location: In person