What are the responsibilities and job description for the Senior Assistant Administration position at Primoris Services Corporation?
Primary responsibilities include, but are not limited to:
- Provide comprehensive administrative support to project managers, superintendents, and other construction staff.
- Manage project-related documentation, including permits, ensuring accurate filing and organization (both physical and digital).
- Track project progress and deadlines, assisting in the preparation of status reports.
- Coordinate and schedule meetings, site visits, and other project-related appointments.
- Maintain and update project databases and logs.
- Serve as a point of contact for clients, subcontractors, and vendors, handling inquiries professionally and efficiently.
- Manage office supplies and ensure the smooth operation of office equipment.
- Assist with the preparation of project close-out documents.
- Perform other administrative and clerical duties as assigned.
- Work closely with PDS supervisor and field staff on expediting and completing daily field paperwork and duties as assigned, including but not limited to spreadsheets, copying, faxing and filing.
- Prompt and courteous customer service skills, both telephone and in person
- Ability to identify and resolve problems in a timely manner
- Ability to coordinate multiple tasks simultaneously
- Effective communication skills, both oral and written
- Respond promptly to customer needs and resolve all issues satisfactorily
- Maintain confidentiality at all times
- Treat people with respect and uphold organizational values
- Follow policies and procedures
- Complete tasks correctly and on time
- Prioritize and plan work activities and use time efficiently
- Ability to consistently meet or exceed deadlines
- Ability to deal with frequent changes, delays or unexpected events
- Ability to work independently and take ownership of tasks is essential.
- High level of competency in MS Suite, including Excel, Sharepoint/MS Teams along with all company software platforms. (Concur, PVault, Power BI)