Cash Applications Specialist

Key Responsibilities

Cash Application Excellence

• Apply daily cash receipts accurately and promptly to customer accounts and invoices.
• Investigate and resolve unapplied or misapplied payments to ensure data integrity.
• Communicate with customers to obtain remittance details and resolve payment discrepancies (e.g., short pays, overpayments, or missing remittance advice).
• Maintain up-to-date records in Sage and leverage Growfin automation tools for accuracy and efficiency.

Process Improvement and Efficiency

• Identify and recommend process enhancements to streamline cash application and reconciliation workflows.
• Utilize automation and reporting tools to reduce manual errors and support productivity goals.
• Contribute to continuous improvement initiatives aligned with company growth and scalability.

Cross-Functional Collaboration

• Partner with Credit & Collections, Billing, and Accounting teams to resolve payment issues and prevent backlogs.
• Support Sales and Operations by providing accurate reporting on customer payment trends and behaviors.
• Strengthen customer relationships through proactive communication and reliability in payment processing.

Reconciliation and Reporting

• Reconcile bank deposits and AR ledgers daily to ensure all payments are properly recorded.
• Investigate and clear unmatched or unidentified transactions to maintain accurate reporting and cash flow visibility.
• Contribute to weekly and monthly cash reporting for business reviews and forecasting purposes.

Professionalism and Teamwork

• Demonstrate the highest standards of integrity, accountability, and confidentiality.
• Maintain a positive, solutions-driven attitude in both independent and team settings.
• Collaborate effectively across departments to achieve shared goals and uphold PrimeFlight’s financial health.

Skills and Competencies:

• Self-motivated, proactive, and dependable, with a strong sense of ownership.
• Excellent analytical, critical thinking, and problem-solving skills.
• Strong organizational and time management abilities; capable of handling multiple priorities under tight deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Effective written and verbal communication skills, with a collaborative mindset.
• Adaptable and composed in a high-paced, results-driven environment.
• Proficiency in Microsoft Excel (pivot tables, XLOOKUP), Outlook, and financial systems (Sage and Growfin preferred).
• Effective multitasker in a fast-paced, goal-oriented environment.

Qualifications:

• High school diploma or GED required; Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.
• Proven ability to manage large volumes of transactions accurately and efficiently.
• 2 years of experience in Cash Applications, Accounts Receivable, or Collections required.

Physical Requirements:

• Work is performed in an office environment and requires the ability to operate standard office equipment.
• Prolonged periods of sitting.
• Strong attention to detail and a process-oriented attitude.

Additional Information:

This is a full-time, permanent position with competitive compensation and the opportunity to contribute directly to PrimeFlight’s financial success. The ideal candidate will bring a proactive mindset, commitment to integrity, and collaborative spirit to ensure cash application excellence in a dynamic and growing organization.