Office Administrator/Receptionist

Job Overview
We are seeking a dynamic and organized Office Administrator/Receptionist to join our team! This vital role combines front desk management, administrative support, and office coordination to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and support various office functions to create a welcoming and productive environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a professional and friendly workplace.

Duties

• Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately with professional phone etiquette
• Handle front desk responsibilities including scheduling appointments, maintaining visitor logs, and managing incoming correspondence
• Perform data entry, filing, and document proofreading to maintain accurate records and organized files
• Utilize office software such as Microsoft Office Suite and Google Workspace for document creation, editing, and communication
• Assist with calendar management, scheduling meetings, and coordinating appointments for staff members
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking
• Maintain office supplies inventory, order necessary materials, and ensure the workspace remains tidy and functional
• Provide clerical support such as photocopying, scanning, and preparing reports or presentations as needed

Requirements

• Proven experience in office management or administrative roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
• Prior experience working at a front desk or reception area with effective phone etiquette skills
• Ability to handle multi-line phone systems confidently and professionally
• Bilingual abilities are highly desirable to assist diverse clients and team members effectively
• Strong clerical skills including data entry, filing, proofreading, and document management
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Exceptional time management skills with the ability to prioritize tasks efficiently
• Previous experience in customer service or customer support roles preferred
• Personal assistant or medical/dental receptionist experience is advantageous but not required

Join us in creating a vibrant office environment where professionalism meets friendliness! This role is perfect for motivated individuals eager to showcase their organizational talents while supporting a collaborative team. We value energetic professionals committed to excellence in every interaction—apply today to become an essential part of our thriving workplace!

Pay: $22.63 - $27.25 per hour

Work Location: In person

Salary : $23 - $27