AP / AR Manager

Job Title: Accounts Payable Manager  

Department: 10001 - Accounting  

Reports To: Director of Treasury  

FLSA Status: Salary, Exempt  

Job Summary:  

Prime General, LLC is seeking a skilled Accounts Payable Manager to oversee and manage all accounts payable activities within the organization. This role is responsible for ensuring the timely and accurate processing of invoices, managing accounts payable records, and supervising the accounts payable staff. The Accounts Payable Manager will play a key role in overseeing vendor relations, maintaining financial records, and supporting monthly financial closing procedures.  

Key Responsibilities:  

• Accounts Payable Management:  
  • Maintain and organize all accounts payable files, ensuring accurate filing of invoices and updates to vendor information in the system.  
  • Match purchase orders with vendor invoices to ensure accuracy and prepare for computer entry daily.  
  • Prepare all accounts payable checks in accordance with company procedures and mail them with appropriate supporting documentation.  
  • Print and distribute all accounts payable reports as required.  
• Month-End Procedures and Reporting:  
  • Assist with the monthly closing procedures for accounts payable, ensuring timely and accurate reporting.  
  • Perform end-of-month procedures and ensure that accounts payable records are up-to-date and accurate.  
• Vendor Relations and Communication:  
  • Monitor and manage paperwork, invoices, and communication (both written and verbal) with vendors to resolve any issues or discrepancies.  
  • Research and respond to all accounts payable inquiries in a prompt manner to maintain strong vendor relationships.  
• Staff Supervision and Development:  
  • Directly supervise accounts payable staff, providing guidance, training, and support as needed.  
  • Carry out supervisory responsibilities in accordance with the organization's policies, including interviewing, hiring, training, and performance appraisals.  
  • Address employee complaints, resolve problems, and ensure smooth operations within the accounts payable team.  

Qualifications:  

Education and Experience:  

• High school diploma or GED required.  
• 1-2 years of related experience and/or training in accounts payable or a related field, or an equivalent combination of education and experience.  

Language Skills:  

• Ability to read, analyze, and interpret business documents, professional journals, technical procedures, or governmental regulations.  
• Strong writing skills to prepare reports, business correspondence, and procedure manuals.  
• Effective verbal communication skills to present information and respond to questions from management, clients, and other stakeholders.  

Mathematical Skills:  

• Ability to work with mathematical concepts such as fractions, percentages, ratios, and statistical inference.  
• Strong ability to apply mathematical principles to real-world accounting and finance situations.  

Reasoning Ability:  

• Ability to solve practical problems and deal with various concrete variables in situations with limited standardization.  
• Ability to interpret and follow instructions provided in written, oral, diagram, or schedule form.  

Computer Skills:  

• Proficient in Microsoft Word, Microsoft Excel, and accounting software such as Sage 300, QuickBooks, Marks Systems, and Rent Manager.  
• Experience with additional accounting or financial systems is a plus.  

Physical Demands:  

• Regularly required to sit, use hands, and talk/hear.  
• Frequently required to stand and walk.  
• Occasionally required to reach with hands and arms, climb, balance, stoop, kneel, or crouch.  
• Ability to occasionally lift and/or move up to 10 pounds.  
• Visual requirements include close vision, distance vision, and peripheral vision.  

Work Environment:  

• The noise level in the work environment is generally moderate.  
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.  

Prime General, LLC is an equal opportunity employer committed to diversity and inclusion in the workplace.