What are the responsibilities and job description for the Event Coordinator position at Primavera?
Job Overview
We are seeking a dynamic and detail-oriented Event Coordinator/ Manager to orchestrate memorable events that align with our organization’s goals and brand vision. In this role, you will be the driving force behind planning, executing, and managing a diverse range of events, from corporate outings, wedding and social gatherings. Your energetic approach and exceptional organizational skills will ensure each event runs seamlessly, delivering outstanding experiences for clients and guests alike. This paid position offers an exciting opportunity to showcase your expertise in event management, customer service, and team leadership while contributing to our vibrant community.
Responsibilities
- Collaborate with clients and internal teams to understand event objectives, themes, and requirements, ensuring all details align with brand standards.
- Develop comprehensive event plans including timelines, budgets, venue selection, catering, entertainment, and technical needs.
- Ability to sell events and negotiate contracts with clients .
- Ability to negotiate contracts with vendors such decorators, bakers entertainment providers, and venue managers to secure optimal terms and services.
- Manage and Staffing for events
- Coordinate logistics for event setup and breakdown, overseeing catering arrangements, technical equipment, guest accommodations, and transportation.
- Utilize event management software and event systems to streamline planning processes, track client communications, and maintain detailed records.
- Lead cross-functional teams including staff, vendors, and volunteers to ensure smooth execution on the day of the event.
- Implement effective marketing strategies for events through social media promotion, email campaigns, and other channels to boost attendance.
- Provide exceptional customer service by addressing client inquiries promptly and ensuring guest satisfaction throughout the event lifecycle.
- Conduct post-event evaluations to gather feedback for continuous improvement and report on key performance metrics.
Qualifications
- Proven experience in event planning or management within the hospitality or events industry.
- Strong negotiation skills with a track record of securing favorable contracts and upselling opportunities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with event management software and CRM systems.
- Excellent organizational skills with the ability to manage multiple projects simultaneously under tight deadlines.
- Exceptional communication skills for effective client interaction and team coordination.
- Experience managing event budgets from initial planning through execution while maintaining cost control.
- Knowledge of catering operations, banquet services, contracts, and guest services is highly desirable.
- Demonstrated leadership abilities with experience guiding teams or coordinating volunteers during events.
- Technical proficiency in audiovisual equipment setup and troubleshooting is a plus.
- Hospitality industry experience or background in managing large-scale events is preferred but not mandatory.
Join us as an Event Coordinator / Sales Manager if you’re passionate about creating unforgettable experiences through meticulous planning and energetic execution! Your expertise will help elevate our events to new heights while providing rewarding opportunities for professional growth in a lively environment dedicated to excellence.
Pay: $25.00 - $28.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Paid time off
Work Location: In person
Salary : $25 - $28