Supply Chain Contract Administrator

Join a dynamic organization supporting high-impact operations where each day brings new challenges and opportunities to contribute to critical business outcomes. Enjoy a role that blends strategic support, complex coordination, and executive-level visibility within a fast-paced environment.

Primary Services is excited to announce the role of Supply Chain Contract Administrator for a major client. This position delivers high-level administrative and operational support to senior leadership while enabling the onsite Supply Chain Team to maintain focus on strategic objectives. The role requires a keen understanding of business priorities, exceptional attention to detail, and the ability to manage sensitive information with the highest degree of discretion.

Responsibilities:

• Reports directly to a member of the Executive Committee, providing high-criticality administrative and secretarial support.
• Delivers complex scheduling, booking, agenda management, and content preparation.
• Addresses time-sensitive and multifaceted questions by leveraging multiple information sources.
• Maintains strong understanding of business activities and objectives to anticipate support needs.
• Manages executive calendars, prioritizes tasks, and allocates time effectively.
• Builds and maintains a wide network of internal and external contacts on behalf of leadership.
• Processes complex expense claims with accuracy.
• Supports contract preparation, compliance, contractor onboarding, and competitive sourcing activities.
• Coordinates office operations, data entry, and records management aligned with site policies.
• Performs invoice reviews, audits, reporting, and issue resolution in partnership with Accounts Payable.
• Creates and manages databases, spreadsheets, and reports; Power BI and Salesforce experience preferred.
• Organizes team meetings, escorts visitors, and supports data analysis requests.
• Prepares contracts using SAP Ariba in alignment with Category Management Contract Procurement (CMCP) processes.
• Develops RFI and RFP packages and assists in evaluation of submissions.
• Provides information support related to contractual, legal, tax, and financial verification.
• Liaises with support functions including Track Administrators, Accounts Payable, and Supply Chain Operations.
• Manages contract and vendor setup and oversees contractor onboarding aligned with site requirements.
• Adapts to new systems and processes and contributes to continuous improvement efforts.

Qualifications:

• Ability to qualify for a TWIC card and meet all background and drug screening requirements.
• Professional experience as an office administrator, office assistant, or similar role.
• Proficiency in MS Office Suite, including Teams.
• SAP expertise, including requisition-to-pay, invoice resolution, and material tracking.
• Experience in Supply Chain or Contracting & Procurement preferred.
• Knowledge of Power BI and Salesforce preferred.
• Familiarity with manufacturing environments preferred.
• Understanding of office management procedures and basic accounting principles.
• Experience with contract setup and management within SAP Ariba preferred.
• Ability to interpret technical, legal, tax, financial, and commercial contract elements.
• Commitment to HSSE, ethics, compliance, confidentiality, and accuracy.