What are the responsibilities and job description for the Recruiting Coordinator position at Primary Services?
Join a high-performing recruitment function where coordination and precision directly shape the candidate experience for a large, fast-moving organization. This hybrid role offers strong growth potential in a collaborative, people-focused culture that encourages process improvement and innovation.
Primary Services is excited to announce the role of Recruiting Coordinator for a large corporate client supporting multiple business units across the Americas. This hybrid position offers exposure to full-cycle recruiting operations within a dynamic, high-volume environment where the Talent Acquisition & University Relations team plays a key role in attracting top talent. The organization is known for a strong internal culture, opportunities for professional growth, and a commitment to operational excellence across its HR functions. This role is ideal for a detail-oriented professional who thrives in coordination, communication, and fast-paced recruiting support.
Responsibilities:
- Coordinate high-volume interview scheduling across candidates, recruiters, and hiring managers.
- Maintain and update applicant tracking system (ATS) records with accurate candidate progression data.
- Serve as primary day-of-interview contact for candidates and hiring managers, resolving scheduling adjustments and logistical issues.
- Partner with recruiters to align on hiring priorities and manage recruiting requests efficiently.
- Communicate complete interview details to candidates, including schedules, job descriptions, logistics, and preparation guidance.
- Manage recruiters’ calendars and schedule on-site and virtual meetings.
- Track and process new hire documentation to ensure completion of pre-employment requirements.
- Support handoff of onboarding documentation to HR business partners for new employee setup.
- Assist with recruiting, reporting, data audits, and monthly system closeout processes.
- Support career fair planning, execution, and related logistical coordination.
- Contribute to recruitment projects, including process improvement, employer branding, and tool implementation.
- Conduct sourcing research and assist in identifying qualified candidate pipelines.
Qualifications:
- Associate degree in Human Resources, Business, or related field, or equivalent experience.
- 3 years of experience in recruitment coordination, HR support, or customer service administration.
- Experience managing multiple calendars and coordinating high-volume interview scheduling.
- Proficiency in applicant tracking systems, preferably Avature or similar platforms.
- Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
- Experience maintaining HR data accuracy within ATS or CRM systems.
- Familiarity with HR administrative processes, including onboarding and pre-employment documentation.
- Understanding of data privacy standards, such as GDPR, preferred.
- Experience supporting cross-functional teams in a fast-paced operational environment.
Salary : $28 - $34