What are the responsibilities and job description for the Front Desk Receptionist position at Primary Services?
Join a respected, well-established company in a polished corporate environment where no two days are the same. This direct hire opportunity offers the chance to support senior leadership, maintain a professional front office presence, and be the organizational heartbeat of a busy, fast-moving office.
Primary Services is excited to announce the role of Front Desk Receptionist for our client, a large and growing company with a collaborative workplace culture. In this role, you’ll manage front-desk operations, support company leadership with administrative tasks, and help ensure smooth day-to-day office function. This high-visibility position is ideal for a detail-oriented professional with strong communication skills and the ability to juggle priorities seamlessly.
Responsibilities
- Greet and direct visitors to the appropriate individuals or departments.
- Manage the main phone line, responding to inquiries and routing calls as needed.
- Order and coordinate delivery of team meals.
- Maintain cleanliness and organization of reception, conference rooms, and kitchen areas.
- Monitor and reorder kitchen and office supplies.
- Serve as liaison to building management and coordinate maintenance requests.
- Act as the designated fire marshal and complete required training.
- Support leadership with calendar management, travel arrangements, expense reporting, and document preparation.
- Coordinate mail, conference room bookings, check logging, vendor communications, and general office logistics.
- Assist with planning and executing company events, meetings, and on- or off-site activities.
- Draft, edit, and proofread internal and external communications and materials.
- Support onboarding and offboarding processes, including building and system access and equipment logistics.
- Serve as backup to the executive assistant for CEO and President.
- Handle ad hoc projects and administrative requests as needed.
Qualifications
- Minimum of six months of experience in a professional setting.
- Background in reception or administrative support preferred.
- Excellent written communication skills with the ability to draft and edit professional documents.
- Proficiency in Microsoft Office Suite, Adobe Acrobat, and social media platforms.
- Strong organizational and multitasking skills with high attention to detail.
- Professionalism in working with a wide range of internal and external stakeholders.
- Ability to manage sensitive information with discretion.
- Capable of lifting up to 15 pounds and sitting at a desk for extended periods.
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