Executive Assistant

PrideStaff is seeking a dynamic, high-energy Executive Assistant to act as the "command center" for the President and two Vice Presidents (Merchandising and Operations & Supply Chain) of a thriving organization based in Boca Raton, FL.

This isn't just a desk job—it is a fast-paced, high-demand role for a proactive professional who thrives on synchronization and high-level coordination. Our leadership team is constantly on the move, frequently traveling to the Caribbean and beyond, and they need an "architect" to manage the logistics of their success.

The Impact You’ll Make

As the Executive Assistant, you are the right hand to the C-Suite. You will own the rhythm of the office, ensuring every meeting is prepped, every international flight is booked and every priority is met before the president even asks. We need someone who is adaptable, thick-skinned, and ready to switch gears at a moment’s notice.

Key Responsibilities

• Complex Calendar Management: Masterfully own Outlook calendars for three senior executives, resolving conflicts and driving their daily schedules.
• Global Travel & Expense Management: Coordinate intricate domestic and international travel. You will handle all expense reports with precision using Concur.
• Meeting & Interview Architecture: Act as a true partner by gathering briefings, prepping rooms, and ensuring the president has every document needed for high-stakes interviews and board meetings.
• Office Culture & Logistics: Lead the "culture" front by managing office-wide events and celebrations. You’ll also manage daily executive lunch orders and handle incoming/outgoing mail and FedEx.
• On-Call Availability: While primarily business hours, you’ll provide the flexibility to handle urgent requests after hours or on weekends, especially when leadership is traveling abroad.

What You Bring to the Table

• Technical Mastery: High-level proficiency in MS Office Suite (Outlook, Word, Excel and Teams) is non-negotiable.
• Elite Organization: You are the person who never misses a detail and remains calm when priorities shift rapidly.
• C-Suite Experience: Previous experience supporting VP or C-Level executives is highly preferred.
• Professionalism: High emotional intelligence and the ability to maintain a "gatekeeper" presence with poise.
• Notary Public: A valid Florida Notary commission is a significant plus.

Role Details & Benefits

• Location: Boca Raton, FL (100% In-Office)
• Type: Temp-to-Hire (Long-term career path)
• Compensation: While temp, $27 to $30/hr., and if converted to perm, a minimum of $65K/yr.

Permanent Employee Perks (Upon Conversion to Perm):

• Health & Wellness: Premium BCBS PPO plans, Dental, and Vision.
• HSA: Company contributions up to $2,500.
• Financial Security: 401(k) with a 100% match on the first 3%; plus a unique Employee Ownership program.
• Insurance: Short-term/Long-term disability and Life Insurance.
• Paid Time Off: 11 Paid Holidays plus generous vacation and sick time.

Are you ready to lead the "Command Center"? Apply today with PrideStaff!