What are the responsibilities and job description for the Executive Assistant to CEO position at Pridestaff - Plantation, FL?
PrideStaff on behalf of a client in Fort Lauderdale is seeking an experienced and professional Executive Assistant who will provide critical administrative and clerical support to the CEO and CFO, ensuring smooth day-to-day operations. This role requires exceptional organization, strict confidentiality, and the ability to manage multiple priorities.
Key Responsibilities:
- Manage the CEO's calendar, scheduling, and meeting priorities
- Prepare board packets, agendas, minutes, and track action items
- Draft professional correspondence, memos, and announcements on behalf of the CEO.
- Coordinate travel, transportation, and event logistics.
- Serve as the primary contact for office visitors, phone calls, deliveries, and mail
- Handle all phone calls, typing assignments, and guest interactions with high professional standards and courtesy.
- Monitor equipment inventory and order office supplies.
- Assist with bi-weekly payroll processing and HR functions (e.g., new hire orientation).
- Log incoming checks/cash in the finance database and confirm deposits
- Assist with annual audits, monitoring, and fundraising activities
- Serve on the disaster team during hurricanes or other agency emergencies.
- Maintain the strictest confidentiality of all materials; violations may result in immediate dismissal.
Qualifications:
- Bachelor’s degree in Business Administration preferred, or 4 years of equivalent office experience.
- Proficiency in Outlook, Office 365, databases, Zoom, and Dropbox. Ability to type 50 WPM and format spreadsheets with basic formulas.
- Strong knowledge of general office/accounting practices; ability to exercise independent judgment and discretion with fiscal tasks.
- Excellent interpersonal skills, flexibility, and a team-player attitude.
Must be able to submit to a background check and a drug screen
PrideStaff is an equal opportunity employer
Salary : $21 - $24