What are the responsibilities and job description for the Marketing Events Specialist position at Pride Global?
Russell Tobin's client, a specialty retail company, is hiring a Marketing Events Specialist in New York, NYApply Now!Employment Type: Contract/OnsiteLocation: New York, NY 10017Duration: 3 months with possible extension or conversionPay range: $30/hr - $35/hrSchedule: Mon – Fri Hybrid — three days onsite, two days WFH (days may vary). Occasional weekend support may be required, while staying within weekly hours.Event Execution SupportCoordinate all logistical details for North America events (shipping, freight, tracking, timelines, run-of-show updates).Manage vendor communication for installations, tear-downs, printing, and on-site needs.Oversee asset ordering, inventory tracking, replenishment, and post-event returns.Build and maintain event checklists, packing lists, and production trackers.Support athlete travel logistics when needed (flights, hotels, per diem coordination).Handle credential requests, approval forms, insurance certificates, and compliance submissions.Manage on-site event support: setup, breakdown, booth maintenance, product display refresh, badge pickup, etc.Process invoices, POs, coding, and manage event budget tracking.Administrative & Operational SupportMaintain organized event calendars, timelines, and deliverables.Manage cross-functional updates on event status, shipping progress, and asset delivery.Maintain tracking documents for events, seeding, print, and account needs.QA all deliverables before routing them to internal partners.Own recurring operational tasks and housekeeping responsibilities.Event Marketing SupportExecute asset delivery: cropping, resizing, uploading, and distribution to retail partners.Maintain the asset hub and link library to ensure partners have accurate, updated materials.Track partner requests and status updates, escalating only when necessary.Support production of in-store print materials (quotes, print orders, specifications, approvals).Update sell-in decks, one-pagers, and product sheets with new imagery or product details.Pull basic reporting (sell-through snapshots, placement logs, activation recaps).Coordinate retail window installs, refreshes, and in-store event support with vendors and stores.Top Mandatory Requirements (3–5)Proven experience supporting events or marketing operations in a fast-paced environment.Strong project management fundamentals (timelines, logistics, vendor coordination, tracking documents).High reliability and accountability — consistently meets deadlines independently.Clear communication skills with ability to manage multiple partners and vendors.Proficiency with essential tools: Excel/Sheets, PowerPoint, shipping platforms, asset management systems.Desirable Attributes/Qualifications (3–5)Comfortable working onsite at events — strong problem-solving and quick decision-making.Strong attention to detail for assets, print materials, and displays.Experience with creative routing, production timelines, and basic design adjustments (cropping/resizing).Ability to anticipate needs, prioritize well, and stay ahead of team demands.Required Experience & Education2 years of related experience.Benefits that Russell Tobin offers:Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.#JD-E2EProf2
Salary : $58,000 - $90,000
