Facilities Manager (Onsite – San Jose, CA)

Location: San Jose, CA (Onsite, 5 days/week)
Schedule: Monday–Friday, 7:00 AM–4:00 PM
Compensation: $37–$41/hr.
Assignment Duration: ASAP (Extension and potential conversion to full-time possible)

About the Role

This role oversees facility operations for a multi-building campus, including a large headquarters building and several surrounding facilities. The Facilities Manager will lead a small operational team, ensure building systems run smoothly, and maintain a high level of client service and workplace experience.

This is an onsite position requiring a reliable vehicle to travel between buildings on campus.

Key Responsibilities

Leadership & Team Management

• Supervise and develop facility staff, including training, coaching, and performance evaluations.

• Assign daily tasks, create work schedules, and ensure deadlines are met.

• Support recruiting and onboarding of new team members.

Facility Operations

• Oversee daily operations, maintenance, and workplace services for multiple buildings.

• Coordinate and complete building repairs and maintenance with engineering teams, technicians, and vendors.

• Address and resolve Workplace Experience service requests (mailroom, meeting/event setups, workplace support).

• Conduct regular facility inspections and quality assurance checks.

• Manage safety, health, and environmental compliance.

• Respond to emergent operational issues and communicate promptly with leadership.

Client & Vendor Management

• Maintain strong client relationships and proactively address facility issues.

• Oversee vendor scopes, purchase orders, quotes, and invoice processing.

• Ensure accurate communication, follow-through, and professional correspondence.

Financial Oversight

• Prepare and manage operating and capital budgets.

• Handle purchase orders, accruals, reforecasts, and variance reporting.

• Ensure financial accuracy and compliance across facility processes.

Project & Process Management

• Manage small capital projects and contribute to long-term facility improvement plans.

• Suggest operational efficiencies and process enhancements.

• Ensure adherence to procedures, standards, and safety policies.

What You'll Need

Required

• Bachelor's degree (preferred) OR equivalent combination of education/experience.

• 3–5 years of relevant facility management experience.

• Valid driver's license (role requires traveling between buildings).

• Prior experience supporting a client-occupied site.

• Experience with high-rise or large commercial office buildings.

• Strong communication and professional writing skills.

• Proficiency in organizational workflow management, documentation, and email communication.

• General knowledge of base building systems such as HVAC, plumbing, electrical, IDFs, and preventive maintenance programs (no hands-on repairs required).

• Strong attention to detail, responsiveness, and follow-through.

Preferred

• Facility Management certification.

• Experience with central plant systems.

• Workplace Experience services (event setups, meeting setups, mailroom, moves/adds/changes).

• Strong financial acumen: budgeting, variances, POs, accruals.

• Commercial real estate experience (non-residential).

  
  

Benefits that Russell Tobin offers:
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors

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