Program Assistant

Job Title

Part-time Program Assistant

Salary Range

$22.00/hour

(depending on qualifications, education, and skills)

Team

Community Education

Reports to

Team Leader, Community Education

Type of Position

Part-time position requiring in-office work Monday through Friday from 1:00 p.m. to 4:30 p.m.

Hours per week

17.5 hours with a need to be flexible and work occasional nights and/or weekend days.

Classification

Non-exempt

General Description

Under the supervision of the Team Leader, Community Education, this position involves supporting daily projects and collaborative initiatives. The ideal candidate will be driven, detail-oriented, and skilled in various organizational tasks, contributing to the overall efficiency of the team

Responsibilities

· Ability to support agency staff in an on-site setting

· Greet and attend to walk-in patrons with business/questions/concerns

· Responsible for answering and directing community information and referrals

· Assist with daily organizational tasks, including scheduling meetings, managing calendars, printing, mailing, and additional duties assigned by manager

· Support project coordination by tracking deadlines and deliverables

· Collaborate with team members on community education initiatives and events

· Prepare and organize materials for meetings and presentations for programs throughout the agency

· Maintain accurate records and files, both digital and physical.

· Respond to inquiries from community members and stakeholders with clarity and courtesy

· Assist in data entry and report generation as needed

· Contribute to team meetings by sharing updates and providing input on ongoing projects

· Perform additional duties assigned to support the team and its objectives

Required Skills and Experience

· Must possess a friendly and engaging demeanor that enjoys meeting new people and forming new relationships

· A self-starter, able to work on a team and recognize the value of teamwork

· Previous experience in a coordination or support role, preferably in a community education or nonprofit environment

· Strong organizational skills with the ability to complete multiple tasks and priorities

· Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other relevant software

· Strong verbal and written communication skills

· Experience directing referral inquiries and providing customer service

· Ability to work collaboratively in a team-oriented environment

· Detail-oriented mindset with a focus on accuracy and efficiency

· Strong communication skills to effectively engage with team members both on video and in-person

Education Requirements

· High school diploma or equivalent; associate's degree or higher in business administration, communications, or a related field preferred

· Experience in project assistance, or community education is a plus

Pay: $21.00 - $22.00 per hour

Work Location: In person

Salary : $21 - $22