Office Coordinator and Executive Assistant

Be the operational heartbeat of our Commercial Headquarters.

If you thrive in fast-paced environments, bring structure to complexity, and enjoy being at the center of executive operations, this is a highly visible role where no two days look the same—and where your impact is felt daily.

At Pretium Packaging, we don’t just manufacture plastic containers; we help shape the packaging behind some of North America’s most recognized brands. Our Birmingham, Michigan office serves as our Commercial Headquarters and Concept Design Studio: a dynamic, design-forward space where strategy, innovation, and customer engagement converge.

We are seeking a seasoned, highly capable Office Coordinator & Executive Assistant to oversee headquarters operations and serve as a trusted operational partner to three Senior Vice Presidents.

About Us: 

Pretium Packaging, founded in 1992, is a leading supplier of injection-blow molded plastic containers, known for delivering superior quality, value, and customer service. With 20 manufacturing locations across North America, we provide innovative, high-performance packaging solutions to a diverse portfolio of brand owners in the U.S. and Canada.

Why This Role Stands Out

• Direct exposure to senior commercial leadership and executive operations
• High-visibility role supporting strategic priorities and day-to-day execution
• Ownership of office operations for a flagship commercial headquarters
• Hands-on involvement in leadership meetings, offsites, and conferences
• Collaborate with senior leaders to define processes and workflows for the operations of the Birmingham office, and workplace experience
• Collaborative, innovation-driven headquarters environment

What You’ll Own

Office Operations & Headquarters Management

You will ensure the Birmingham Commercial Headquarters operates efficiently, professionally, and in alignment with organizational objectives.

• Manage the full scope of day-to-day office operations
• Oversee clerical and administrative workflows such as scheduling, work processing, reporting support, and coordination activities
• Manage purchasing, maintenance, and repair of office supplies, equipment, and shared resources
• Own vendor relationships related to facilities, office services, hotels, and event partners
• Coordinate building services, facilities needs, and maintenance activities
• Prepare conference rooms and shared spaces for executive, customer, and leadership meetings
• Support onboarding logistics and workspace setup for new hires and visiting employees
• Track office-related expenses and process vendor invoices accurately and on time
• Serve as a key liaison between the Commercial Headquarters and plant or corporate locations
• Develop, document, and improve processes and procedures to ensure efficient, cost-effective office operations
• Identify opportunities for procedural improvements and make recommendations to leadership

Executive & Administrative Support

You will serve as a trusted, discreet operational partner to three Senior Vice Presidents, supporting both daily execution and longer-range priorities.

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic travel arrangements and expense documentation
• Prepare executive presentations, decks, briefing materials, and meeting packets
• Track leadership action items, deadlines, and follow-ups
• Maintain organized digital and physical filing systems
• Support executive-level meetings, leadership offsites, and internal communications
• Handle sensitive and confidential information with professionalism and sound judgment

Hotel, Conference & Event Coordination

You will manage external relationships and logistics for team events and conferences.

• Manage relationships with external hotel and event venue partners
• Coordinate planning and setup for leadership meetings, team events, and commercial conferences
• Partner with hotels on room blocks, meeting space, catering, and on-site logistics
• Travel periodically to support on-site setup and execution of conferences or team events
• Ensure events are executed with professionalism and reflect leadership expectations

What You Bring

Experience & Education

• Bachelor’s degree preferred
• 5 years of experience in office management, executive assistant, or senior administrative roles
• Experience supporting multiple senior leaders in a fast-paced environment
• Strong familiarity with administering established policies, procedures, and workflows

Core Competencies

• Excellent organizational and time-management skills
• Strong judgment and discretion in handling confidential matters
• Professional written and verbal communication skills
• Ability to manage complex, interrelated tasks with minimal direction
• High attention to detail with strong follow-through
• Creativity and problem-solving mindset
• Proficiency in Microsoft 365 tools (Outlook, Teams, Excel, PowerPoint)
• Ability to influence processes and foster effective collaboration without formal authority

Who Thrives Here

This role is ideal for someone who is:

• Operationally minded and highly organized
• Comfortable operating independently and making informed decisions
• Energized by executive environments and shifting priorities
• Service-oriented, polished, and solutions-focused
• Motivated to grow within a corporate headquarters setting
• Proud to create structure, consistency, and a high-performing workplace experience

Reporting Relationship

This role reports to the Chief of Staff / Director of Communications and works closely with commercial executives and cross-functional partners.

Join Us

If you’re looking for more than an administrative role and you want ownership, influence, and visibility within a national manufacturing organization, we’d love to meet you.

Apply today and help power the workplace experience behind one of North America’s leading packaging manufacturers.