What are the responsibilities and job description for the Discipleship Administrative Assistant position at Preston Trail Community Church?
Benefits:
- on-site childcare
- 401(k)
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Vision insurance
- Wellness resources
JOB OVERVIEW
Partner with the leadership staff and volunteers to effectively manage all aspects of the administrative role for the Groups Ministry in alignment with the mission, vision, and values of Preston Trail Community Church by supporting the Groups Ministry’s administrative needs and overseeing the implementation of the day-to-day operations, administrative responsibilities, planning and execution, calendaring and operational organization.
- Manage the church database for Discipleship Ministries including workflows for leader onboarding, all group interest, text lists, small group management, etc.
- Oversee implementation of new PATH engagement system and produce reports for team
- Oversee all Discipleship Ministry groups connection and assimilation tasks
- Manage system to transition people into groups in a timely manner from care groups, Rooted, etc.
- Maintain database to track people who have completed Rooted and oversee process as Rooted graduates become a small group
- Maintain Ministry Dashboard
- Manage and assign video licenses for Group resources
- Support all Events for Groups and Connections Ministry
- Support MOPS Ministry
- Coordinate with other ministry teams for event coordination
- Schedule and organize Groups Team ministry events calendar and team calendar
- Help create and edit emails for the Groups ministry at large
- Record and maintain all notes from groups ministry meetings
- Complete additional tasks as directed by Discipleship Pastor
- Support the prayer team by ensuring the Cross is covered weekly, compiling prayer requests, sending out prayer requests, connecting with people submitting prayer requests, and vetting and assimilating new prayer team members.
- Help create and maintain team calendar
- Be the KidCare liaison for all of discipleship
- Support the Connections Team by preparing for new team members, taking inventory for supplies, and assisting with Serve Central for holidays, team socials, churchwide connect events, and assimilating new families
- Oversee special celebrations for Discipleship Staff Team members for birthdays and anniversaries
- Help plan and execute Discipleship Staff Team meetings and retreats
- Help care for overall Discipleship Team serve team members with meal trains, thank you cards, etc.
QUALIFICATIONS
- Aligns with Preston Trail mission, beliefs, and values (https://prestontrail.org/about/aboutus)
- Committed to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
- Well organized, proactive, and detail-oriented
- Must complete our assessment here within 2 business days of applying online
- Possesses a high level of initiative and follow-through
- Staff members are expected to worship at Preston Trail Community Church on Sundays and work All-hands-on-deck events
- Possess the ability to use appropriate judgment, discretion, and confidentiality
- Experience handling a large volume of tasks in a timely and efficient manner
- Staff members are expected to worship at Preston Trail Community Church on Sundays and work All-hands-on-deck events
- Exceptional interpersonal skills with the ability to maintain healthy and motivating relationships with direct reports, coworkers and team members
- Proven administrative experience
- Highly familiar with Apple operating system and quick learner of other software platforms
ORGANIZATIONAL RELATIONSHIPS
MINISTRY TEAM: Discipleship Team
REPORTS TO: Discipleship Director
EMPLOYMENT CLASSIFICATIONS
- Category: Full time
- Number of Hours: 40 - 45
- Ministerial Classification: Ministerial Exception
- Employee Class: Support
- Weekends Required: No
- Commissionable Role: No
ORGANIZATIONAL RELATIONSHIPS
MINISTRY TEAM: Discipleship Team
REPORTS TO: Discipleship Director