What are the responsibilities and job description for the Office Manager position at Prestige Painting Worldwide?
Prestige Painting Worldwide is a growing commercial painting and coatings contractor serving the Kansas City region. Our projects include hospitals, multifamily developments, warehouses, and large commercial facilities. As our company continues to grow and transitions to Deltek ComputerEase, we are looking for a highly organized Office Manager who can run the administrative backbone of the business. This role owns payroll, HR coordination, compliance documentation, insurance administration, and office organization— helping ensure our leadership team and project managers can stay focused on delivering great work in the field. If you enjoy bringing order to chaos and keeping a fast-moving construction company running smoothly behind the scenes, you may be exactly who we’re looking for.
• Run weekly payroll for field and office employees and maintain accurate payroll records in Deltek ComputerEase
• Track employee hours by job and cost code
• Maintain employee onboarding files, HR documentation, and training records
• Manage contractor licenses, safety certifications, and compliance documentation
• Coordinate insurance documentation including Certificates of Insurance (COIs) and policy renewals
• Maintain organized vendor files including W-9 forms and subcontractor documentation
• Assist project managers with administrative support related to project documentation
• Maintain company administrative systems and ensure files and records are organized
• Support leadership with reports, documentation, and general administrative coordination
• 3–7 years of construction office management or construction administration experience
• Experience running payroll for construction crews
• Familiarity with construction accounting or ERP systems (ComputerEase, Sage, or similar)
• Extremely organized and detail oriented
• Comfortable working in a fast-moving construction environment
• Proactive and capable of managing multiple priorities at once
Salary Range: $65,000 – $75,000 depending on experience
This position plays an important role in helping Prestige Painting Worldwide stay organized, compliant, and prepared as we continue to grow. The right person will become a trusted part of the team who keeps the office running smoothly so our crews and project managers can focus on delivering great projects.
Salary : $65,000 - $75,000