Project Coordinator

JOB SUMMARY:

This Project Coordinator provides critical project support to the Projects team to ensure projects are executed efficiently, on time, and within budget. The Project Coordinator is responsible for maintaining accurate project documentation, entering and tracking job data, assisting with proposal development, monitoring budgets and performance, as well as providing billing support. Additionally, the role coordinates with internal and external stakeholders including: internal teams, customers, vendors, subcontractors, and municipalities to secure permits, schedule resources, and manage changes to project scope, ensuring smooth project progression from initiation through completion.

ESSENTIAL RESPONSIBILITIES:

• Creates and maintains project documentation within company systems ensuring documentation is accurate, adjusted for an scope or cost changes, and complete for all projects. This includes entering and establishing new jobs in the company ERP system, ensuring proper setup to established specifications, and closing jobs once complete and billed.
• Assists with the preparation of project proposals, estimates, and budget tracking documentation.
• Maintains and updates the customer BID list, including monitoring bid opportunities and submissions deadlines.
• Maintains updates, prepares and distributes reports to monitor project completion, budget, and key metrics.
• Procures required permits, licenses, and approvals needed for project execution by coordinating with vendors, subcontractors, customers, and government agencies.
• Supports departments managers, project managers, and other key stakeholders with administrative tasks and follow-up activities to help ensure successful project execution and meet customer needs.

MINIMUM AND/OR PREFERRED QUALIFICATIONS:

EDUCATION:

• High School Diploma or GED equivalent.

EXPERIENCE:

• 2 years of experience coordinating projects.

CERTIFICATES, LICENSES, REGISTRATIONS:

• None

SKILL REQUIREMENTS:

• Strong administrative and organizational skills with the ability to manage multiple and often changing, competing priorities and deadlines effectively.
• Exceptional customer service and interpersonal skills, with the ability to build and maintain positive working relationships with customers, vendors, and co-workers.
• High level of attention to detail and accuracy, with the ability to work independently and exercise sound judgment while working in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) with strong computer and data entry skills.
• Strong problem-solving abilities and a proactive approach to task management.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

WORK ENVIRONMENT:

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time. Must be able to bend, lift, and carry light office supplies and file boxes of up to 25 lbs. occasionally.

REASONABLE ACCOMODATION:

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employees understand the above job description and agree to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employees understand the Company reserves the right to delegate, remove, expand or change all responsibilities. Employees acknowledge that he/she can fulfill the above duties with or without reasonable accommodation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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