Receptionist

Description

Point of First Contact

• Greet clients, vendors, and other visitors promptly and cordially
• Answer and direct phone calls appropriately
• If necessary, take detailed phone messages
• Escort visitors/applicants to their destination
• Provide water and/or coffee to Meeting attendees as needed
• Receive guest trainer and set up the training room

Ordering/Inventorying of Office Supplies

• Develop and maintain an Excel Spreadsheet of all Office Supplies (Food/Beverage, Cleaning, Office Use)
• Send emails to employees requesting any specific items needed
• The supplies list must be reviewed and approved by AP Manager by EOD for the following day
• Submit supply order by the 27th EOD.
• Compare Inventory to spreadsheet and order, pick up, and put-away supplies

General Clerical

• Complete scanning as requested
• Receptionist scans daily [AP invoices, bank statements, prelien notices, DES notices and other notices as needed]
• Administrative tasks such as data entry and other duties as assigned by other department leads
• Keep track of the schedule for use of the Training Room and Conference Room
• Spreadsheet data entry as requested
• Assist with special projects and events as assigned
• Assist other departments Ex.: cover for the Logistics Coordinator when out (limited to data entry), assist the Accounts Payable Department with expense reporting, receipts, etc., assist the Accounts Receivable Department with pre-lien reporting, WIP [Work In Progress] reporting, etc.

Receiving & Handling of Mail/Deliveries

• Receive, sign for, and deliver to the appropriate person all mail, packages, and deliveries
• All other duties as assigned.

Maintain the Cleanliness/Professionalism of the Office

• Polish/Organize/Pick up Conference Room, Reception Area, and Meeting rooms as needed
• Clean and stock the kitchen area and refrigerator
• Effectively references office management in emails

Qualifications

• Great customer service skills
• Ability to multi-task
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Excellent telephone, communication, and listening skills
• Professional positive outgoing demeanor
• Active Listening – Giving full attention to what other people are saying
• Implements verbal instructions
• Reading Comprehension – Understands written sentences and paragraphs in work related documents
• Effective written and oral communication skills
• Ability to schedule multiple events
• Time management
• Ability to work independently and as part of a team
• Maintains confidentiality

Salary : $17 - $23