What are the responsibilities and job description for the Executive Assistant position at Premier Talent Partners?
Location: Oakland, CA
Schedule: Full-time, 40 hours weekly (in-office)
Contract-to-hire: $42/hr to $48/hr DOE
Our client, a well-established and highly respected real estate investment firm with over 57 years of history, is seeking two Executive Assistants to support senior leadership in their Oakland office. This organization is known for its strong reputation, deep Bay Area roots, and exceptional employee retention.
These are high-impact roles supporting two CEOs—one for the parent company and one for a subsidiary—within a collaborative, fast-paced, and relationship-driven environment. The ideal candidate is highly organized, proactive, and thrives in a role that requires discretion, responsiveness, and a strong sense of ownership.
As an executive assistant, you will provide high-level administrative and operational support to executive leadership, helping manage priorities, streamline communication, and ensure day-to-day efficiency. This role requires someone who can anticipate needs, manage competing priorities, and operate with a high degree of professionalism and confidentiality.
Responsibilities:
Manage complex and dynamic calendars for senior executives, including scheduling meetings, calls, and appointments
Coordinate detailed domestic and international travel, itineraries, and expense reporting
Prepare meeting materials, presentations, and executive communications
Serve as a liaison between executives, internal teams, and external stakeholders
Track priorities and action items, ensuring timely follow-up and execution
Support special projects, including coordination related to real estate and operational initiatives
Maintain highly organized files, records, and documentation
Provide a high level of professionalism and discretion when handling confidential information
Assist in creating structure and efficiency across executive workflows and daily operations
Experience:
3–5 years of experience supporting senior executives (ideally CEO-level)
Proven ability to handle highly confidential and sensitive information with sound judgment
Strong organizational and time-management skills with exceptional attention to detail
Excellent written and verbal communication skills
High level of professionalism, polish, and executive presence
Ability to manage multiple priorities in a fast-paced, high-expectation environment
Demonstrated tenure and commitment in previous roles
Resourceful, proactive, and able to anticipate needs with minimal direction
Microsoft Office Suite (Outlook, Excel, Word)
Experience with internal or proprietary systems (training provided)
Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.)
If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment.
We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
Work authorization: At this time, we are unable to offer employment sponsorship.
Salary : $42 - $48