Administrative Specialist

Responsibilities

• Address employees queries regarding office management issues (e.g. stationery, hardware, and travel arrangements)
• Coordinate with IT department on all office equipment
• Assist in the onboarding process for new hires
• Ensure that all items are invoiced and paid on time
• Liaise with facility management vendors, including cleaning, catering, and security services
• Maintain the office condition and arrange necessary repairs
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Manage office G&A budget, ensuring accurate and timely reporting
• Organize office operations and procedures
• Organize the office layout and order stationery and equipment
• Partner with HR to update and maintain office policies as necessary
• Plan in-house or off-site activities such as parties, celebrations, and conferences
• Provide general support to visitors
• Schedule meetings and appointments
• Serve as the point person for maintenance, mailing, supplies, equipment, bills, errands, and shopping
  
  

Qualifications

• Working knowledge of office devices and processes
• Very good organizational and multi-tasking abilities
• Very good knowledge of MS Office
• Proven experience as office clerk or other clerical position
• High school diploma
• Familiarity with office procedures and basic accounting principles
• Excellent communication skills
• A fast typist with knowledge in stenography and taking dictations
  
  

Job Highlights

• Position is 100% Onsite Monday - Friday
• 3 years of experience in an administrative, office operations, workplace experience, and front desk–focused role
• Experience working in a fast-paced, high-growth, or tech/startup environment.
• Experience supporting multiple stakeholders (front desk duties, executives, EAs, facilities, events, and cross-functional teams)
• Comfortable handling confidential information with discretion and sound judgment
• Strong customer service mindset with experience acting as a primary point of contact as well as overseeing office security protocols
• Ability to manage competing priorities and shift focus quickly as business needs change
• Someone who is a self starter that has high attention to detail and excellent communication skills.
  
  

Compensation

• $40 - $45 /hour Pay Rate
  
  

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At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on Skills-Based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and payrolling services, and we are dedicated to promoting equitable hiring practices on a national scale.

• Please note that compensation for the specific role will be determined based on your unique skills and experience. If you have an interest in exploring other positions similar to this one, please be aware that compensation rates and benefits packages may vary accordingly.
• We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations.
• It is imperative that you have the legal authorization to work in the United States, as we do not provide sponsorship.