What are the responsibilities and job description for the HR Coordinator position at Premier Medical Resources and Careers?
In addition to onboarding ownership, this position provides administrative support across multiple HR functions and works closely with HR Business Partners to ensure documentation, recordkeeping, and regulatory processes are handled accurately and timely.
If you enjoy being organized, solving problems, anticipating needs, and creating exceptional employee experiences, this is a great opportunity to grow within Human Resources.
Onboarding & Pre-Employment Administration
- Serve as the primary HR point of contact for candidates once an offer is accepted
- Coordinate and manage all pre-employment screenings (background checks, drug screens, licensure verification)
- Review screening results for discrepancies and escalate items requiring further evaluation
- Initiate pre-adverse action processes when applicable and partner with HR Business Partners for final determinations
- Launch onboarding through HRIS (Paycor) and monitor completion of all tasks
- Collect and review new hire documentation for completeness and accuracy
- Conduct Form I-9 verification in compliance with federal guidelines
- Coordinate IT access setup and communicate onboarding logistics with hiring managers
- Proactively communicate delays, discrepancies, or issues to all relevant parties
- Create, organize, and maintain electronic personnel files, ensuring all required onboarding documentation is complete, accurate, and properly stored.
HR Administrative & Compliance Support
- Maintain employee records in accordance with record retention policies and compliance requirements
- Conduct routine file audits and credential/license verification audits
- Support HR Business Partners by gathering documentation and information related to employee matters, including leave requests, policy inquiries, and compliance documentation
Knowledge of pre-adverse and adverse action procedures, FMLA, and ADA is a plus.
Front Office & Operational Support
- Serve as the first point of contact for visitors and internal employees
- Manage incoming calls and administrative inquiries
- Assist with general office coordination and clerical functions
What Makes Someone Successful in This Role
- Strong administrative discipline and documentation accuracy
- Ability to handle sensitive and confidential information
- Excellent written and verbal communication skills
- Professional, welcoming, and service-oriented presence
- Ability to manage multiple workflows simultaneously
- Process-oriented mindset with strong follow-up skills
- Interest in growing within Human Resources
- Proficiency in Microsoft Office (Outlook, Word, Excel) and HRIS systems
Why This Role Matters:
The HR Coordinator plays a key role in creating a positive and organized onboarding experience. From the moment a candidate says “yes” to their first day in the office, this role helps ensure they feel supported, prepared, and welcomed.
This position offers broad exposure to multiple HR functions and provides a strong foundation for future growth within Human Resources.
EDUCATION AND EXPERIENCE:
- High school diploma or equivalent
- Two (2) years of relevant experience
BENEFITS OFFERED:
- 3 Medical Plans
- 2 Dental Plans
- 1 Vision Plan
- Employee Assistance Program
- Short and Long-Term Disability Insurance
- Basic and Voluntary Life with AD&D Plan
- 401(k) with a 2-year vesting
- PTO Holidays
Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
Employment for this position is contingent upon the successful completion of a background check and drug screening.