What are the responsibilities and job description for the Administrative Assistant Part Time position at Premier Medical Group of the Hudson Valley?
JOB TITLE: Administrative Assistant
DEPARTMENT: Urology
STATUS: Part-Time Non-Exempt (Hourly)
LOCATION: 50 Eastdale Ave, Poughkeepsie, NY 12603
REPORTS TO: Director of Operations
SHIFT/CORE HOURS: 2/3 days a week 8:30 AM-5:00 PM
POSITION SUMMARY:
The Administrative Assistant is primarily responsible for providing administrative and project support to the Practice Administrator and Urology Division Leader.
DUTIES AND RESPONSIBILITIES:
- Schedule appointments and meetings as needed for the Managing Partner, Director of Operations, and urology providers, as needed, with outside vendors and representatives
- Coordinate schedules for Family Medicine resident rotation in Urology
- Schedule urology division meetings, lunches, travel, conferences, training, and other company events
- Schedule pharmaceutical rep lunches
- Maintain fire extinguishers
- Prepare monthly physician on-call schedule, distribute to hospitals, and post online for the answering service.
- Maintain ordering of office supplies for Urology Division
- Prepare correspondence (including patient discharge and warning letters)
- Sending a No Show letter to the patient and adding the charge to the ledger.
- Sorting incoming or outgoing mail at the Eastdale location and maintaining daily/weekly filing.
- Daily and weekly maintenance of the Starbucks coffee machines at Eastdale
- Assist with legal requests and CIOX requests
- Complete special projects as assigned
- Assist with providers' templates
- Other duties as assigned
EDUCATION & EXPERIENCE:
- Minimum of a High School diploma; Associates Degree preferred.
- 2 to 4 years of relevant experience, preferably in a healthcare environment.
QUALIFICATIONS & REQUIREMENTS:
- Strong organizational skills.
- Strong verbal and written communication skills.
- Ability to work independently and collaboratively on assigned tasks and projects
- Must know a variety of computer software, such as Word, Excel, and PowerPoint.
- Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
- Some analytical ability is required to gather and summarize data for reports and find solutions to various administrative problems.
- Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- Travel to other office locations required.
Premier Medical Group is an Equal Opportunity Employer
