Administrative Assistant Part Time

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JOB TITLE: Administrative Assistant

DEPARTMENT: Urology

STATUS: Part-Time Non-Exempt (Hourly)

LOCATION: 50 Eastdale Ave, Poughkeepsie, NY 12603

REPORTS TO: Director of Operations

SHIFT/CORE HOURS: 2/3 days a week 8:30 AM-5:00 PM

Position Summary

The Administrative Assistant is primarily responsible for providing administrative and project support to the Practice Administrator and Urology Division Leader.

Duties And Responsibilities

• Schedule appointments and meetings as needed for the Managing Partner, Director of Operations, and urology providers, as needed, with outside vendors and representatives
• Coordinate schedules for Family Medicine resident rotation in Urology
• Schedule urology division meetings, lunches, travel, conferences, training, and other company events
• Schedule pharmaceutical rep lunches
• Maintain fire extinguishers
• Prepare monthly physician on-call schedule, distribute to hospitals, and post online for the answering service.
• Maintain ordering of office supplies for Urology Division
• Prepare correspondence (including patient discharge and warning letters)
• Sending a No Show letter to the patient and adding the charge to the ledger.
• Sorting incoming or outgoing mail at the Eastdale location and maintaining daily/weekly filing.
• Daily and weekly maintenance of the Starbucks coffee machines at Eastdale
• Assist with legal requests and CIOX requests
• Complete special projects as assigned
• Assist with providers' templates
• Other duties as assigned
  
  

Education & Experience

• Minimum of a High School diploma; Associates Degree preferred.
• 2 to 4 years of relevant experience, preferably in a healthcare environment.
  
  

Qualifications & Requirements

• Strong organizational skills.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively on assigned tasks and projects
• Must know a variety of computer software, such as Word, Excel, and PowerPoint.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Some analytical ability is required to gather and summarize data for reports and find solutions to various administrative problems.
• Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
• Travel to other office locations required.
  
  

Premier Medical Group is an Equal Opportunity Employer

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