What are the responsibilities and job description for the AR Billing Specialist position at Preferred Business Systems Inc?
Description:
About Us
Preferred Business Systems is hiring an AR & Passthrough Coordinator to own accounts receivable collections and the leasing/passthrough payment process on the finance team. The role keeps customer and leasing-company balances current, posts and reconciles payments, produces recurring AR and leasing reports, and supports month-end close and Ricoh Co-op submissions.
Key ResponsibilitiesAccounts Receivable (AR)
- Create the monthly AR reconciliation
- Run the AR Aged report and reduce aged balances by contacting customers, setting up payment plans, and reducing the pending payments list
- Apply customer payments accurately to the correct invoices and accounts
- Run check deposits and post bank and cashbook deposits
- Monitor PBS AR portal payments and sign-ups
- Reconcile customer accounts and resolve billing discrepancies
- Assist customers with invoice, portal, and payment questions
- Attend bi-weekly past-due meetings with Rich and Ori to stay on top of aged AR
- Manage all leasing company uploads and exception reports
- Post all passthrough and funding payments; work with Admin to resolve any issues
- Manage leasing company AR, including overpayments, underpayments, and past-due accounts
- Place clients on pending payment status when they are 90 days past due
- Modify passthrough contracts when needed (freight charges, rate increases)
- Follow up with clients or the leasing company on payments
- Prepare maturity reports
- Create the monthly invoiced vs. paid report
- Run the weekly Leasing Past Due invoice report for Admin
- Assist with monthly sales tax
- Prepare and submit Ricoh Co-op claims
- Submit donations and sponsorships
- Mail and log PB meter returns
- Research PB meter rental payments to assist with payment processing
- Assist the Controller with month-end and year-end closing procedures as needed
Qualifications
Required
- 2 years of accounts receivable or accounts payable bookkeeping experience
- Experience applying payments, reconciling customer accounts, and running aging reports
- Comfort contacting customers about past-due balances in a professional, firm, and courteous way
- Strong accuracy and attention to detail with a steady month-end deadline rhythm
- Proficiency in Excel for reporting and reconciliations
Preferred
- Associate degree in accounting, finance, or a related field
- Experience in the copier/office technology dealer industry or with leasing company funding and passthrough billing
- Experience with e-Automate or a comparable dealer accounting system
- Banking or financial-services background