Position Summary

The Safety Training & Program Support Specialist is responsible for coordinating employee safety training, maintaining compliance records, and providing administrative support to the Safety Department. This position ensures employees complete required training, certifications, and safety documentation in accordance with company policies, OSHA regulations, and applicable industry standards.

Essential Job Duties & Responsibilities

Safety Training & Compliance

• Coordinate and track new hire safety orientation and ongoing employee safety training.

• Monitor employee training completion through KPA, Paycom, and other company training platforms.

• Assign required safety courses and follow up on overdue or incomplete training.

• Maintain accurate employee safety training records, certifications, and acknowledgments.

• Assist with scheduling safety meetings, refresher courses, and compliance training.

• Verify employees have completed required safety training before being released to work.

• Support compliance with OSHA, DOT, and applicable industry safety requirements.

Safety Program Support

• Assist with implementing and maintaining company safety programs, policies, and procedures.

• Maintain safety documentation, inspection reports, and compliance records.

• Track corrective actions, safety violations, and required follow-up documentation.

• Support incident reporting, investigations, and documentation of workplace injuries, accidents, and near misses.

• Assist with safety audits, inspections, and compliance reviews.

• Coordinate with Operations, HR, and management to address outstanding safety requirements.

Administrative & Operational Support

• Maintain organized and accurate electronic safety records.

• Prepare safety reports, training completion summaries, and compliance updates for management.

• Monitor expiration dates for employee certifications and required training.

• Communicate with employees and supervisors regarding training deadlines and compliance requirements.

• Assist with updating safety forms, checklists, and training materials.

• Provide general administrative support to the Safety Department as needed.

Required Qualifications

• High school diploma or GED required; associate degree in Occupational Safety, Business Administration, or related field preferred.

• Previous experience in safety administration, training coordination, HR, or compliance preferred.

• Familiarity with OSHA regulations and workplace safety practices preferred.

• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.

• Experience with KPA, Paycom, or similar learning management systems preferred.

• Strong organizational skills and attention to detail.

• Ability to manage multiple assignments and meet deadlines.

• Excellent written and verbal communication skills.

• Ability to maintain confidential employee and company information.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.

• Ability to regularly use a computer, telephone, and standard office equipment.

• Ability to lift and carry up to 25 pounds occasionally.

• Ability to bend, reach, stoop, and perform general office activities.

• May occasionally be required to visit operational facilities or job sites.

• Must be able to wear required personal protective equipment (PPE) when visiting operational areas.

Work Environment

• Primarily an office-based position with occasional exposure to industrial or field environments.

• May require occasional travel to company locations or operational facilities.

• Must follow all company safety policies and procedures.

Performance Expectations

• Maintain accurate and up-to-date safety training and compliance records.

• Ensure timely assignment and tracking of required employee training.

• Promptly communicate overdue training and compliance deficiencies.

• Support efficient onboarding and employee release-to-operations processes.

• Provide timely and accurate safety reports to management.

• Demonstrate professionalism, confidentiality, and consistent follow-through.

Equal Employment Opportunity

The Precision Group is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment. Employment decisions are based on qualifications, merit, and business needs.

This job description is intended to describe the general responsibilities of the position and is not an exhaustive list of all duties. Responsibilities may be modified based on operational needs.