Office Coordinator

Office Coordinator 

Precision Analytical (PA) is the creator of the DUTCH Test, an innovative hormone test that creates better tools for healthcare professionals to explore hormone issues with their patients. PA exists to make it easier for patients and their healthcare providers to find answers to complex clinical questions. We are fully committed to our mission of providing the best diagnostic tools in functional medicine.  
 
 For this role, we are seeking candidates who can work from our McMinnville office. 

Compensation & Benefits

At PA, we base our pay ranges on the market median of similar jobs, as determined by third-party salary benchmark surveys. The salary range reflects the minimum to midpoint of the salary range to provide room for growth. Your individual pay will vary based on skills, experience, and internal equity. During your initial interview with the Talent partner, you can expect to have an open discussion about your pay expectations.

With a career at PA, you get:

• Market-based competitive wage


• Bonus potential


• 401(k) with employer contribution


• Medical, dental and vision insurance


• Company-paid life insurance


• Wellness program


• Onsite gym


• Paid time off


• Holiday & Floating holiday


• Casual work environment


• Monthly company lunches


• Employee assistance program


• Free DUTCH Tests


• …and more!

Job Summary 

The Office Coordinator supports daily office operations by providing a welcoming front-desk experience and maintaining an organized, professional workplace. This role serves as a key point of contact for visitors and employees while supporting administrative, facilities, and operational needs such as mail processing, supply coordination, shared space upkeep, and onsite meal coordination. The ideal candidate is organized, service-oriented, and adaptable, with a strong attention to detail and a collaborative mindset.

Major Duties and Responsibilities: 

• Serve as the first point of contact for visitors and employees by delivering a professional, welcoming front-desk experience; answer, screen, and direct incoming phone calls; coordinate visitor check-in, locate staff as needed, and escort guests to meeting locations.


• Manage the reception area and shared office spaces to ensure a clean, organized, and professional environment, including but not limited to conference rooms, break areas, and common workspaces.


• Provide general office support and light facilities assistance, including routine tasks such as brewing coffee, watering plants, tidying communal spaces and assisting with other office maintenance needs.


• Monitor and respond to warehouse door access as required.


• Receive, sort, and distribute daily mail and packages; open and route mail to appropriate parties as directed; receive and coordinate additional deliveries; scan and electronically distribute documents to Accounts Payable and other departments as needed.


• Scan receipts and supporting documentation upon request.


• Print, prepare, and mail reports, receipts, and other materials as requested.


• Maintain kitchen and coffee service areas, including light cleaning, dish management, inventory tracking, ordering and restocking supplies, and performing weekly coffee brewer maintenance.


• Coordinate onsite meals and catering, including planning, vendor research, ordering, pick-up, set-up, and tear-down of meal service.


• Process dropship and returned dropship orders in accordance with internal procedures.


• Support daily USPS processing and mail handling.


• Demonstrate PA’s Core Values in daily activities and interactions with others 


• Collaboratively perform other duties as needed to support company goals 

Minimum Qualifications 

• High-school degree, or equivalent and 2 years direct work-related experience


• Strong interpersonal skills and ability to communicate (verbal/writing) effectively at all levels and with all customers, internally, and externally 


• Excellent verbal and written communication skills. Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) 


• Excellent organizational skills, ability to prioritize multiple priorities 


• Strong attention to detail; including the ability to accurately draft and proof written correspondence, with few errors 


• Dependable and punctual; ability to work an 8:30AM-5:00PM schedule Monday-Friday. 


• Positive attitude; champion for our people, values, culture, company, and brand 

Work Environment: 

This position is in an office/lab environment with frequent use of a computer and related hardware. A person must be able to stand and/or sit; see, hear and speak; use hands to type, handle or feel tools or controls; use hands and arms to reach. Occasionally lifting/moving up to 20lbs is also required. 

In addition, this position will require travel and use of a personal vehicle to transport mail, product or other items to Precision Analytical locations, vendor or mail drop off locations.

EEO Statement

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.