Residential Services Administrative Manager

The Residential Services Administrative Manager provides comprehensive support to Florence House, Logan Place and Huston Commons. This position initiates and assists with program goals through ongoing oversight and management of data management systems. Priorities for this position include ensuring data collection complies with funder and licensing requirements; billing and reporting for reimbursable client services; the creation and management of new systems, including statewide coordinated entry; support of data system and compliance projects across the agency; and oversight and supervision of administrative support to the program.

This is a full-time (40 hours/week) position with a Monday – Friday, 8:00am – 4:30pm schedule

The ideal candidate should demonstrate a minimum of 3–5 years of administrative and/or management experience in a non-profit environment. Candidates should have experience developing and maintaining complex administrative systems and processes, as well as proficiency with standard computer applications, HMIS, Client Track, or similar software. A comparable combination of education, training, and work experience may also be considered.

A strong understanding of homelessness and poverty, along with a genuine commitment to the agency’s mission, is essential. The successful candidate will demonstrate excellent organizational and time management skills, ability in creating and maintaining systems for data and information management, with a high level of competence in task and project organization.

Preferred: Advanced expertise with Microsoft 365 products, including Word, Excel, Teams, and Outlook.

Compensation and Benefits

This full-time (40 hours/week), salaried position offers a competitive compensation of $59,000, annualized. Generous paid time off, insurance, and retirement plan benefits include:

• 4 weeks (160 hours, accrued) vacation time, 12 days (96 hours, accrued) sick time, 32 hours personal time, 12 Paid Holidays
• Health insurance w/ 100% employer-paid option; Dental insurance w/ 100% employer-paid option; Vision insurance; Employer-paid Life, STD, and LTD insurance
• 403(b) retirement plan w/ employer match

To Apply: We encourage applicants to apply via Preble Street’s website employment page. Applications (resume and cover letter, preferred) may also be emailed to employment@preblestreet.org or mailed via USPS mail to Preble Street Human Resources, 55 Portland Street, Portland, ME 04101.

If you need assistance or accommodation in the application process, please contact us at hr@preblestreet.org.

Please note that automatically generated confirmations of receipt will be sent in response to applications sent via email. Only those candidates selected for interviews will be otherwise contacted.

Preble Street, a 501(c)(3) nonprofit agency, has been working since 1975 to provide best practice social services that meet urgent needs and end hunger and homelessness for individuals and families in Maine living in poverty.

Preble Street is an equal opportunity employer. We value diversity and are committed to equity and inclusion in our workplace. We encourage applications from all qualified individuals and consider applications for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, military status, age, disability, genetic information, citizenship status, or any other characteristic protected by federal, state, or local laws.

Preble Street recognizes that Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, LGBTQ2IA people and women are less likely to apply for jobs if they don’t believe they meet every qualification described in a job posting.

Our hiring process recognizes the value of various lived experiences and backgrounds when assessing candidates.

Individuals from all cultures and communities are encouraged to apply.