Accounts Payable Specialist Part-Time

Accounts Payable Specialist
Who We Are: ShipNetwork is offering an exciting opportunity at our growing company based in Las Vegas, NV! Specializing in shipping and fulfillment for e-commerce, we blend the dynamic energy of a startup with the stability of a well-established business. Our hybrid work-from-home model offers flexibility, while our engaging company culture is enhanced by fun perks like company swag and an employee engagement and recognition platform. Here, you'll not only excel in your role but also develop a deeper understanding of various aspects of accounting and finance. Join us in a fast-paced, ever-evolving environment that fosters personal growth and continuous learning within your current position!
Role Overview: This position is part of a two-person AP team responsible for safeguarding the Company’s assets by ensuring the accuracy and reasonableness of expenditures. Key duties include full-cycle AP, from receipt and coding to payment processing. The role also involves month-end tasks to ensure all costs are captured and data is analyzed. At times, you will work with large data sets for proper coding. This position is ideal for someone seeking more than just data entry, offering opportunities to learn related accounting concepts while managing important deadlines and responsibilities
Opportunity: Step into a dynamic role where you’ll dive deep into the world of corporate accounts payable, gaining hands-on experience that extends beyond larger companies with siloed accounting roles. This opportunity allows you to experience and be heavily involved in the company’s expenditures as they intersect with various areas of finance, tackling projects and challenges that offer continuous learning and growth.
Position Details: Must live in Las Vegas. Part-Time position available with a hybrid work-from-home model (majority WFH, with once a week needed in-office for a few hours at the Henderson/Las Vegas location for sorting mail/scanning documents/etc). Working hours are flexible between the hours of 8:30 am-7pm PST. 21-29 hours/week.
Salary: $20/hour

Job Requirements:

• Accounting or finance graduate from an accredited college/university or a current or accounting or finance degree student working towards their Associates, Bachelors, or Masters degree
• Experience in basic Microsoft Excel functions, familiar with Microsoft Office Suite (Outlook, PowerPoint, Word)
• Comfortable with computer technology and quick to learn new systems

Skills:

• Willingness to learn and jump right into the role
• Ability to work efficiently and effectively in a multi-faceted, fast-paced environment with little or no supervision, consistently meeting deadlines
• Excellent verbal and written communications skills
• Highly organized and accurate with attention to detail; strong time management, project management, follow through, and organizational skills, able to perform and complete a wide variety of tasks to completion and multi-task efficiently
• Courteous, tactful and professional phone, instant/email messaging and people relations, both internally and externally, work well individually and as a team player with a positive attitude and willingness to support other members of the finance team as needed
• Exceptional business partnering with other departments, able to build strong relationships and maintain report cross-functionally within finance department, outside departments, vendors or customers
• Ability to remain calm under pressure and work to meet deadlines, demonstrates a get things done attitude and a sense of ownership to exceed expectations and achieve a high quality of work
• Ability to problem solve and can proactively find ways over, around, and through barriers and challenges, demonstrates good common sense and sound judgment
• Resourceful, creative, and comfortable with varied job responsibilities, changes to situations or updates to processes
• Ability to identify and maintain confidential matters in all aspects of the business, challenge the status quo by drawing on different perspectives to improve processes, strive for continuous-improvement and a proactive mindset.

What You’ll Do:

• Obtaining and reviewing all vendor invoices, making sure that invoices are accurate, supported by appropriate documentation and approved by the appropriate parties
• Maintaining company policies and procedures for purchasing limits and approvals, ensuring timely processing and payment of bills, collaborating with a fellow AP Specialist to manage weekly pay runs, and maintaining healthy relationships with vendors
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, resolving purchase order, contract, invoice, or payment discrepancies and documentation, insuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments.
• Ensure adherence to related policies such as procurement, expense, and vendor management.
• Onboarding vendors, obtaining W-9s, and managing vendor portals to download invoices or make payments after approval
• Proper GL coding and classification of invoices as well as identifying out-of-period expenses for prepaid or accruals
• Working in excel to organize important data for coding invoices
• Administration of Stampli and ensuring AP records are correct in Quickbooks
• Reconciliation & maintaining clean vendor ledgers
• Check mail weekly to scan to appropriate individuals, assist with check deposits
• Identify all expense items needing to be billed to customers and provide to billing
• Open POs reconciliation
• Working with team to prepare and execute 1099s
• Respond to information requests and support internal teams. Support the other members of the finance team relating to the areas managed and fill-in as backup for accounting or the other AP role
• Maintains historical records by saving all necessary documents
• Perform various accounting, AP or project functions related to daily tasks, follow-up items and ad hoc needs

Salary : $20